Event Officer - Summer Temp

Job Description Summary

The Summer Temp position assists the University Events Office with both LU internal events and external events, as well as Summer Camp programs. This could include working on-site at these events, providing event support to event coordinators, supporting University service personnel with events, as well as helping with organizing & planning for these events. The Summer Temp position also assists with organizing camp cards, emailing resource teams updates for camps, dining hall monitoring, checking facilities, and assisting camp directors & campers with common camp issues. As well as being in the field at events, office work is required and may include making phone calls, sending emails, scheduling events in 25Live, and other office related tasks. The position will require some lifting and moving small materials as well. **

Essential Functions And Responsibilities**

Provide support, information, and guidance in the process of scheduling and planning internal & external events in Liberty University facility. Assist with scheduling all departmental & summer camps. Scheduling, logistical planning and special coordination for all summer events, including summer camps and conference, weddings, graduations, and all summer events. Work onsite in event venues to oversee policies & ensure that the event runs smoothly. Perform office tasks such as answering phones, sending emails, creating spreadsheets, updating online software, and organizing materials. Help enforce University policies and standards for summer events and conference Help develop standard operational procedures for the University Events Office. Promote an atmosphere of professionalism and outstanding customer service in accordance with the Liberty Way. Complete special projects as assigned. Remains abreast of all events held on campus. Works effectively as a team member, embracing and fostering LU’s mission.

Work Study Direct Customers

• Study Sessions
• Camp Directors or onsite coordinator
• Data Entry (w/o’s, etc.)
• External Customers

Qualifications And Credentials

Education and Experience

Working toward a four-year degree in business or marketing or equivalent professional work experience required. Well-developed interpersonal communications skills and familiar with standard Microsoft Office computer software. High school diploma or equivalent GED required. **

Preferred Qualifications**

• Completion of two years of undergraduate study in business, sports, or event management preferred
• Experience with Microsoft Office suite
• Excellent verbal and written communication skills
• Prior customer service experience
• Ability to handle challenging situations in a respectful and positive manner
• Creative problem-solving skills
• Able to work effectively under stressful circumstances
• The ability to multitask and be attentive to details
• Experience with managing projects and completing them in a quality and timely manner
• Responsible and trusted individual with a strong work ethic
• Ability to work long hours while standing and walking around
• Previous work experience with event management and operations
• Flexible work schedule, including nights and weekends

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB **

Communication and Comprehension**

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.
• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner.
• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates.
• Strong organizational skills.
• Excellent computer skills.

Problem Solving

• Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical And Sensory Abilities

• Required to travel to local and campus locations.
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.
• Regularly required to hear and speak in order to effectively communicate orally.
• Regularly required to stand, walk, and climb stairs to move about the building.
• Handle materials, reach overhead, kneel or stoop in order to conduct business.
• Regularly lift 10 or fewer pounds.

WORKING CONDITIONS **

Work Environment**

The working environment in which one will typically perform the essential functions of this position is within merchant business environment and climate-controlled office setting. It is well lit and the noise level is moderate. **

Driving Requirements**

Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Disclaimer Liberty University’s hiring practices and EEO Statement are fully in compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment preference to members of their own religion. Liberty University is in that category.