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Executive Assistant (For Pooling)

Remote:

Full Remote

Contract:

Part time

Work from:

United States

Offer summary

Qualifications:

Bachelor's degree in business administration or related field., At least 5 years of proven experience as an executive assistant supporting senior executives., Exceptional organizational, time-management, and communication skills., Proficiency in Microsoft Office, Gsuite, and project management tools., Must be residing in the Philippines..

Key responsabilities:

Manage executive calendars, communications, and special events.
Prepare documents, conduct research, and liaise with stakeholders.
Handle sensitive information, manage projects, and assist with personal tasks.
Perform administrative duties to support executive team and company operations.

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201 - 500 Employees

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Job description

This is a remote position.

The Executive Assistant will provide high-level administrative support to our executive team, including the CEO, CFO, and other senior leaders. The ideal candidate will be resourceful, detail-oriented, and able to anticipate the needs of our executives to ensure smooth and efficient operations.

As an Executive Assistant, you will provide excellence by:

Managing executive calendars, including scheduling meetings, appointments, and travel arrangements.
Coordinating and prioritizing incoming communications, including emails, phone calls, and mail, ensuring that urgent matters are addressed promptly.
Preparing and editing correspondence, presentations, and other documents on behalf of executives.
Coordinating and organizing meetings, conferences, and special events, including logistics, agenda preparation, and follow-up actions.
Conducting research and compile data to support executive decision-making and initiatives.
Serving as a liaison between executives, internal teams, clients, and external stakeholders, maintaining professional and confidential communication at all times.
Handling sensitive and confidential information with discretion and professionalism.
Managing special projects and initiatives as assigned by executives, ensuring timely completion and delivery.
Assisting with personal tasks and errands for executives, as needed.
Performing other administrative duties as required to support the executive team and overall company operations.

Requirements

Consider yourself highly qualified if you have:
- Bachelor's degree in business administration, management, or related field preferred.
- Proven experience of at least 5 years as an executive assistant or similar role supporting senior executives, preferably in start-up companies.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills, with a keen eye for detail and accuracy.
- Proficiency in Microsoft Office suite, Gsuite, and other productivity and project management tools.
- Ability to maintain professionalism and confidentiality in all interactions.
- Resourcefulness and ability to think critically and problem-solve independently.
- Excellent interpersonal skills, with the ability to build and maintain positive relationships with internal and external stakeholders.
- Flexibility and adaptability to changing priorities and requirements.
- Must be presently residing in the Philippines