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Administrative Accounting Assistant

Remote:

Full Remote

Contract:

Full time

Experience:

Entry-level / graduate

Work from:

Philippines

Offer summary

Qualifications:

Formal training or experience in Accounting, Finance, Business, Proficient with MS Word and Excel, Strong written and verbal communication skills, Attention to detail with multitasking ability, Experience in a multi-client environment.

Key responsabilities:

Perform bookkeeping, accounting tasks and administrative functions
Manage accounts receivable and payable
Conduct daily bank transactions and monthly reconciliations
Assist with month-end close processes
Provide timely financial information and maintain organized records

DOXA Talent

501 - 1000 Employees

See more DOXA Talent offers

Job description

Role Summary

Our client (a facility and equipment services company) is looking for an Administrative Accounting Assistant, who will be responsible for working as a part of the team and communicating frequently with the Accounting Executives. This role will perform bookkeeping, accounting tasks, and administrative functions. He/she will be responsible for delivering error-proof work with a positive and professional attitude. This role requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with cross-functional teams.

He/she will also be responsible for managing accounts receivable and payable, daily bank transactions, and monthly reconciliations. This role will play a crucial role in ensuring accurate financial records and assisting with month-end close processes. Also, ensure that all financial activities comply with regulations and internal policies, provide timely and accurate financial information to support decision-making, and maintain organized records.

The ideal candidate thrives in an intense and fast-paced environment while maintaining focus and attention to detail. They must be able to work quickly and efficiently while providing excellent service. Strong follow-through with high standards of quality and accuracy are mission-critical for success in the role. He/she is naturally inclined to be a self-starter and he/she enjoys being a part of a hard-working and growing company.

SCHEDULE: 8:00 AM – 5:00 PM Eastern Daylight Time (8:00 PM – 5:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

Essential Functions

Prepare and book journal entries, adjustments, and reconciliations
Perform data entry to record and categorize financial transactions
Enter and reconcile daily and monthly transactions
Perform monthly revenue/refund audits
Assist with sales tax tracking
Handle accounts receivable tasks
Create and send invoices
Collect credit card info, process payments, capture transactions, and receive payments in ERP System (NetSuite)
Enter invoice information into the NetSuite system and reconcile payments received
Follow up with customers on past-due payments
Handle accounts payable tasks
Enter bills and match them with purchase orders
Assist in the preparation of month-end reports and with month-end close journal entries
Upkeep client-specific financial summaries
Address inquiries and help resolve issues related to financial transactions
Assist with client and administrative projects
Fulfill and update tasks and records in NetSuite System
Manage calendar to schedule daily and weekly workload
Attend weekly meetings with specific team members and participate in team meetings and 1:1 check-in to discuss goals, concerns, and growth

Qualifications

Formal training/education or experience in Accounting, Finance, Business, or a related field
Proficient computer skills, working knowledge of MS Word and MS Excel, ability to move between screens and different programs
Strong written and verbal communication skills
Has attention to detail, ability to multi-tasking and can prioritize duties as needed
Must be able to work both individually and as a team member
Demonstrated in past work experience strong interpersonal skills with internal and external relationships
Experience in a multi-client environment
Aptitude in data management, analytics, reporting preparation