Recruiting Assistant

Join our incredibly cool team at Project Growth, a staffing agency where diversity is our strength and our team spans the globe. We're seeking a passionate, fun, and tech-savvy Recruiting Assistant with native-level English proficiency to join our dynamic crew remotely and help us source diverse talent for a wide range of roles. The Recruiting Assistant will play a crucial role in ensuring a smooth and efficient candidate screening process and maintaining effective communication with candidates and the recruitment team. This role requires attention to detail, excellent organizational skills, and strong communication abilities.

Responsibilities

• Review Incoming Resumes and Applications: Evaluate resumes and applications within 24 hours after a role has been posted and update the sourcing team if more applicants are needed.

• Screen Candidates: Assess candidates based on job requirements and qualifications, utilizing established criteria such as video interviews, resumes, and application forms.

• Move Qualified Candidates: Transition qualified candidates to the appropriate stage in the recruitment system (e.g., Ashby).

• Update Recruiters: Notify the assigned recruiter after the screening process so they can approve the screened candidates.

• Communicate with Candidates: Contact candidates via email to confirm availability, salary expectations, and any other relevant information if required.

• Create Internal Review Sheets (IRS) and Talent Review Sheets (TRS): Prepare IRS and TRS for shortlisted candidates based on screening results once the recruiter gives the green light.

• Maintain Records in ClickUp and Ashby: Upload IRS and TRS to ClickUp and add the TRS to Ashby in the external sheet section under job settings.

• Ensure Timely Communication: Maintain prompt communication with candidates throughout the screening process to keep them informed.

• Clean-Up Closed Roles: Organize and clean up closed roles in the recruitment system once a candidate is hired or the recruitment process for a role is concluded.

• Ashby Health: Regularly monitor and maintain the health of the Ashby system, ensuring data accuracy and integrity.

• Clean-Up Generic Buckets: Organize and clean up generic candidate buckets in Ashby.

• Create and Manage Stages: Create different stages in Ashby and move candidates to the appropriate stages accordingly.

• Check Candidate Buckets: Ensure candidates are in the correct buckets and move them if necessary.

• Evaluate Candidate Videos: Review candidate video submissions, request retakes if the quality is insufficient.

• Ensure Resumes are in English: Verify that all candidate resumes are in English.

• Group Candidates by English Proficiency: Categorize candidates based on their level of English proficiency.

Qualifications:

• Native-level English proficiency.

• Min. 1 year as a virtual assistant or other remote work

• Proactive and eager to learn with a can-do attitude.

• Strong communication skills

• Basic understanding of recruitment processes (experience is a plus but not mandatory).

• Adaptability to a global and remote team environment.

Working Hours:

• Full-time remote position from 9 am to 6 pm EST.

English proficiency at a native level is a prerequisite, and applications without videos will not be considered.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets