Back Office Administrator

Job Overview:

We are looking for a proactive and highly organized Back Office Administrator to support a busy real estate professional. The ideal candidate will be tech-savvy, detail-oriented, and able to assist with administrative tasks such as managing schedules, preparing documents, following up with clients, updating the CRM, and uploading property listings. If you thrive in a fast-paced environment and have experience in the real estate industry, we’d love to hear from you!

Key Responsibilities:

• Task Management: Keep the real estate agent on track by pushing him to complete tasks and reminding him of upcoming meetings and appointments.
• Document Preparation: Prepare, organize, and manage documents and paperwork related to real estate transactions (contracts, agreements, disclosures, etc.).
• Client Follow-Up: Communicate with clients to follow up on inquiries, provide updates on transactions, and assist with any questions.
• CRM Management: Update and maintain the CRM system with client details, transaction progress, and any other relevant information.
• Listing Management: Upload property listings to real estate platforms, ensuring all information and photos are accurate and up to date.
• Call Support: Attend and participate in client calls when necessary, ensuring all follow-up actions are completed.
• Calendar Management: Schedule and coordinate meetings, calls, and appointments, ensuring no scheduling conflicts.
• Administrative Support: Assist with general administrative duties such as email management, data entry, and file organization.

Requirements

• Proven experience as a Virtual Assistant or Real Estate Assistant in the real estate industry.
• Tech-savvy with the ability to quickly learn new tools and platforms.
• Experience using CRM systems Proficiency in Google Suite (Docs, Sheets, Calendar, Drive).
• Highly organized and able to manage multiple tasks and priorities simultaneously.
• Strong communication skills, both verbal and written.
• Ability to attend and assist in client calls professionally.
• Detail-oriented with strong follow-through on tasks.
• Self-starter who can work independently in a remote setting.

Preferred Qualifications:

• Experience working in a real estate setting is highly preferred.
• Familiarity with real estate platforms such as Zillow, MLS, or Realtor.com is a plus.

Benefits

• Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
• Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
• Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard.

Salary: $900 - $1100
Schedule: CST