Billing Coordinator

Billing Coordinator

Finance & Administration

Any Pinchin Office in Manitoba, Saskatchewan, Alberta, and British Columbia

Pinchin is recruiting for a Billing Coordinator to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join the Finance & Administration team on a full-time basis.   This position can be based out of any location across Canada on a remote or hybrid basis.   

A Day in the life of a Billing Coordinator at Pinchin:

Project Initiation

• Work with Project Managers to setup new projects and approve billing terms in accordance with the Credit and Collection policy
• Prepare project budgets in the accounting system where appropriate
• Ensure proper Authorizations to Proceed (ATP), Purchase Orders (PO), contracts are saved in the project file

Project Invoice Preparation

• Process all project related billings to clients in accordance to the Company’s revenue recognition policy and applying the appropriate sales tax
• Prepare draft billing documentation to facilitate the billing process on a timely basis
• Post entries into the accounting software and arrange delivery of invoices
• Review that project-related documents (contracts, PO, ATP) match to the invoice
• Preparation of Statutory paperwork as required.

Work in Progress (WIP) Management

• Monitor work in progress by reviewing time spent on projects and disbursements incurred
• Report on project profitability to management
• Report to Project Managers on any opportunities for additional invoicing and the remaining funds available for projects
• Investigate all project expenses not billed to clients
• Compile information for internal/external audits as required.

Project Close Out

• Change status of projects to inactive or dormant upon completion of work
• Clear advance billings against WIP to recognize write ups and write offs at the completion of the project.
• Calculates project variances and obtaining approval for write offs (project time and expenses at billing rates are higher than invoice to client)

What you bring to the Pinchin team:

• Excellent Communication & interpersonal skills 
• Works independently with acceptable supervision
• Post-secondary education with a minimum 3 years’ experience in business is preferred.
• Knowledge of Deltek Vision is an asset
• Working knowledge with the Office suite of products is required

What’s in it for you:   

Of course, we offer competitive salaries and great benefits, but what makes Pinchin stand out from the crowd? Above all else, we care about our employees and the world around us! Our employees enjoy mentoring and career development programs, opportunities for community involvement including many environmental initiatives, a flexible workplace to support work life balance, paid personal days, three weeks’ paid vacation to start, reimbursement for association membership dues, wellness spending account, social activities, team building events, corporate hotel rates and much more! All of this and more in an inclusive, dynamic work environment! Take a look to see all Pinchin has to offer: Pinchin Benefits 

** No agency phone calls please**

Why Pinchin? 

At Pinchin, our employees are the heart of our business.   If you’re ready to build on your technical and project management skills, we have the resources and subject matter experts to support your career growth.  We provide a dynamic and forward-thinking culture that is based on integrity, respect, social responsibility and a passion for learning.  

About Us

Pinchin Ltd. is a multidisciplinary consulting firm that provides a wide range of engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US.  We are committed to employment practices that promote a diverse and inclusive work environment.  If you require reasonable accommodation during any stage of the recruitment process, please inform us.  

Working together, making things better!