Documentation Specialist

COMPANY BACKGROUND

Ingenium Aerospace is a small, flexible, and fast-paced aerospace and defense subcontractor whose mission is to provide quality actuation, rotating components and related products and services to the aerospace and defense markets. We provide mechanical and electromechanical solutions to the complex challenges from our customers. We are noted for engineering, prototyping, and production of flight controls, utility actuation, and other types of rotating component equipment for the latest generation of vehicles.

Culturally, we operate more like an entrepreneurial early-stage firm than a traditional often larger company. We have a diverse group of engineers and support personnel in age, experience, gender, and thought. We welcome those with an interest and drive to be part of an exciting industry where you will be involved in a multitude of products and applications. We value our associates and encourage a collaborative and empowering environment that fosters respect, integrity, teamwork, and excellence, while providing a fun and friendly workplace as we continue to grow. 

OUR LOCATION

Ingenium Aerospace is located in Rockford, Illinois, an hour west of Chicago. The Rockford region provides a great quality of life and is an attractive regional center for people to live, work, and play. With a population of over 150,000, Rockford is large enough to provide all the services, shopping, and dining options for daily life. It is a great place for singles, young couples, and those later in life as it provides many recreational and cultural experiences to take advantage of. It is one of the most affordable housing markets in the U.S. per the Wall Street Journal, with a growing healthcare, aerospace, and logistics industries. All these aspects while being only a short drive from the amenities and options of the Chicago suburbs and downtown as well as Madison and Milwaukee, Wisconsin.

OVERALL RESPONSIBILITIES 

In general, this position is highly energetic requiring significant multi-tasking and exceptional communication skills across all aspects of the business. The Documentation Specialist will be responsible for creating and submitting documentation while maintaining industry standard configuration management and control. Below are some of the responsibilities for the Documentation Specialist:

• Documentation of the full product life cycle including proposals, design, development, verification, qualification, production, and product support
• Create documentation such as standards, policies, procedures, and final proposal volumes
• Work collaboratively with various departments ensuring prompt submittal of documents for internal and external customers
• Maintain and organize document libraries, workflows, and document configuration controls
• Maintain records, files of work, and revision histories
• Maintain document schedules including monthly status reporting
• Establish technical specifications and create specific documentation materials
• Become familiar with product technologies and production methods
• Create templates and coordinate for meetings such as PDR, CDR, DHR, MRR, PRR, and TRR
• Responsible for implementing methods to improve data scheduling, accuracy, reliability, maintainability, and quality
• Assist in preparation of high-quality technical reports
• Characterize compliance to customer requirements
• Maintain numerous online customer registrations
• Other duties as assigned by manager

MINIMUM QUALIFICATION

• Minimum of 5+ years of equivalent work experience in technical documentation in the aerospace industry or in a similar industry
• Proficiency in documentation tools such as desktop publishing software, Microsoft applications including Microsoft Word, Excel, PowerPoint, Microsoft Project, Visio, and Adobe Acrobat
• Familiarity with industry regulations and standards
• Exceptional writing, editing, and communication skills with a strong attention to detail
• Ability to translate complex technical information into clear, user-friendly language
• Experience in writing RFI’s and RFQ’s
• Exceptional problem solving, organizational skills, time management, and presentation skills
• Ability to develop documentation and perform research when needed to enhance the accuracy of the created document
• Ability to work in a team environment or work independently
• Must be a U.S. Citizen (no dual citizenship allowed)

DESIRED QUALIFICATIONS

• Knowledge of Aerospace and FAA documentation requirements 
• Knowledge of AS9100
• Knowledge of aerospace traceability, configuration management techniques, and hardware control requirements
• Ability to create compliance documents and deliverable analysis packages

PHYSICAL REQUIREMENTS AND VISUAL DEMANDS

The physical demands described are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with impairments to perform the essential functions.

• The office environment is considered normal. Temperature and noise levels in the plant may require use of personal protective equipment
• While performing the duties of this job, the associate is frequently required to talk, hear, and use hands to type on keyboard. Specific vision abilities required by this job include vision, depth perception and the ability to adjust focus
• An associate must have the ability to lift up to 25 pounds

Salary & Benefits

Ingenium Aerospace offers a competitive salary. Benefits offered include:

• Health Insurance, Dental Insurance, & Vision Insurance
• Life Insurance & Voluntary Life Insurance
• Short-term and Long-term Disability Insurance
• 401K Participation and company match
• Employee Assistance Program (EAP)
• PTO (Paid Time Off)
• Paid Holidays

Working remotely is not an option for this position