Executive Assistant - Wholesales (Food and Beverages) HMO - Full Remote- Day shift

• Join a leading wholesale distributor in the baking and cake decorating industry, offering premium products across Australia, New Zealand, and the UK. With roots dating back to 1978, we proudly serve over 600 stores nationwide. Their mission is to be the ultimate destination for all things baking.
• The offer is inclusive of Internet allowance + HMO for you and your dependent within the first month (with Covid insurance coverage).

Work Conditions

• Your workstation is set up in a safe and secure location at home with stable and reliable internet, not less than 25 Mbps (constant).
• You’ll be required to use your own laptop. 
• PHP 70,000 to PHP 90,000 per month.
• 8:00 AM to 5:00 PM Philippines Time, Monday to Friday (Aligned with AWST).
• Required to work during PH Holidays.

Benefits

• HMO healthcare for you (and one dependent with COVID insurance).
• 20 combined SL/VLs per year accrued from day one.
• Government Mandated Benefits.
• 13th Month Bonus.
• 500 PHP Internet Allowance.

About the Role

The Executive Assistant reports to the General Manager and plays a pivotal role in supporting the CEO by optimizing their time and letting him focus on high-value activities. Working closely with internal and external stakeholders, including senior leadership, trade, retail customers, and administration staff, this role ensures seamless executive operations and supports the overall business strategy.

Key Responsibilities

• Manage the CEO’s calendar, correspondence, and travel arrangements.
• Organize meetings, prepare documents, take minutes, and track action items.
• Act as a liaison between the CEO and stakeholders, ensuring timely communication.
• Oversee special projects, monitor progress, and provide updates to the CEO.
• Maintain an organized executive office and ensure smooth daily operations.
• Develop and implement SOPs to streamline processes and improve efficiency.

Experience & Software

• Minimum of 3–5 years as an Executive Assistant or in a similar role supporting senior executives.
• Proven ability to manage competing priorities in a fast-paced environment.
• Experience in coordinating projects and preparing professional reports and presentations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management tools like Google Calendar or Microsoft Outlook.
• Familiarity with CRM systems and project management tools (e.g., Microsoft Business Central, Trello, or Asana) is desirable.

What’s Next?

Ready to make a move? Hit Apply, attach your CV, and share your story through our quick questionnaire.

As this is an urgent requirement, if you want to fast-track your application, please email Andrea Pérez at [email protected] and connect with Andrea at https://www.linkedin.com/in/paolaperez-talentspecialist/.

Please note you must be a Filipino citizen and submit your application in English.