Senior Manager, International Program Finance & Operations

Overview:

Work for a first-class institution that is innovative, multi-dimensional, and dynamic by joining AIR as a Senior Manager, International Program Finance & Operations.

We hire talented and forward-thinking professionals to build our cross-functional teams and support our clients in solving complex problems. Our people—problem-solvers, changemakers, and creative thinkers—are experts in their craft who rise to meet today’s challenges.

The Senior Manager, International Program Finance & Operations will play an integral role in delivering on some of the most meaningful projects in communities across the United States and the world. You’ll collaborate with our teams of motivated and passionate visionaries, where your input will be valued and your contributions vital to our success.

AIR is currently seeking a Senior Manager, International Program Finance & Operations. The position resides in the program finance/International Division team and reports to the Director of Program Finance, International Division. The position will provide critical support as a liaison between the program finance, and international technical and business development teams. Tact and diplomacy will be a critical success factor in this role as it is expected to have a deep interaction and collaboration with U.S. colleagues and branch offices.

We value the experiences of every member of our institution, from entry level to executive. As part of our collaborative, learning-oriented team, you’ll be encouraged to grow in your career, develop additional skills, and progress professionally.

Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories. 

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here.

The responsibilities for the position include:

Essential job functions include but are not limited to:

• Ensure adherence to the International Development Division’s (IDD) business strategy and support its execution and monitoring.
• Support the business development effort through participation in the design process and teaming.
• Support field operation capture management efforts as needed.
• Support the USAID funded large bilateral and global awards from a financial, logistics and compliance standpoint.
• Provide support, mentorship and coaching to branch offices’ colleagues.
• Support IDD’s localization effort by conducting international operational assessments.
• Coordinate with Division partners to ensure smooth and planned execution of the subcontracting and procurement process.
• Conduct monthly analysis of revenue/expenses allocations across USAID and large projects.
• Ensure ownership of AIR international operational policies, and that procedures are up to date and properly used.
• Develop and implement large projects and/or country standard operating procedures.
• Under the leadership of the Director of Finance, international program finance, design, implement and evaluate special operations initiatives for business optimization including but not limited to office set up and closing.
• Draft profit analysis methodologies that highlights the approach to maximizing full fee recovery.

Education, Knowledge, and Experience:

• Bachelor’s degree in finance, Accounting, Business Administration, Economics, or equivalent experience.
• Demonstrated experience in international operations, compliance and budgeting.
• At least 8 years of experience with managing large USAID projects including global awards.
• In-depth experience in international field office financial and operations management and working with complicated budgets including U.S. dollar to local currency exchange rate conversions.
• Experience conducting international operational assessments.
• Experience in conducting capacity enhancement/building to subs and field office staff.
• Federal and Foundations award management experience, experience will be focused on managing global awards and large bilateral awards.
• International experience with a strong emphasis on understanding branch offices’ operations and challenges.
• Working knowledge of the Federal Acquisition Regulations (FAR), Code of Federal Regulations (CFR), and contract types, agreements, and grants, preferred but not required.

 Skills:

• A proven self-starter with a strong work ethic and solid operational focus that works well independently, and collaboratively in a virtual team environment.
• Strong organizational and time management skills, detail-oriented, and forward-thinking.
• Flexibility in managing multiple tasks, changing priorities, and able to respond effectively to time-sensitive inquiries and deadlines producing consistent, high-quality deliverables.
• Skilled in training and knowledge sharing with others including business partners and team members.
• Excellent communication and presentation skills with the initiative to collaborate in a virtual, cross-functional team environment and continually demonstrating sensitivity to diversity, equity, and inclusion.
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• High level of proficiency in accounting systems preferred but not required (preferably Deltek Costpoint, QuickBooks and Cognos).
• Advanced MS Office skills with a heavy emphasis on Excel skills (advanced- VLOOKUP, pivot tables) and managing large data sets of information from various systems.
• English is required; a second language is a plus.

Disclosures:

Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

 AIR’s Total Rewards Program, is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated annual salary of $130,000 to $160,000. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.

AIR maintains a drug-free work environment.

Fraudulent Job Scams Warning & Disclaimer:

AIR is aware of individuals falsely presenting themselves as AIR representatives. Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “@air.org” domain. Please take extra caution while examining the email address, for example jdoe@air.org is correct and jdoe@aircareers.org is not a legitimate AIR email address. If you are unsure of the legitimacy of a communication you have received, please reach out to recruitment@air.org.

If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at ReportFraud.ftc.gov. You can also report it to your state attorney general. Find out more about how to avoid scams at ftc.gov/scams.

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