Accounts Payable Specialist

Virta Health is on a mission to transform type 2 diabetes and weight-loss care. Current treatment approaches aren’t working—over half of US adults have either type 2 diabetes or prediabetes, and obesity rates are at an all-time high. Virta is changing this by helping people reverse their metabolic condition through innovations in technology, personalized nutrition, and virtual care delivery reinvented from the ground up. We have raised over $350 million from top-tier investors, and partner with the largest health plans, employers, and government organizations to help their employees and members restore their health and take back their lives. Join us on our mission to reverse diabetes in 100 million people.

Virta is in the process of growing at a rapid pace and is in need of a talented individual to join the lean finance team and help keep pace with the company’s growth. You will have an immediate impact by maintaining current AP processes and implementing new processes and procedures. This role will work with a variety of systems and have exposure to various other teams at Virta

Responsibilities:

• Manage Accounts Payable inbox daily and respond to all internal and external inquiries promptly and professionally

• Process invoices (approximately 300-400 per month [subject to increase as the company grows]), post business transactions with appropriate coding (both account and department) in the general ledger, verify financial data for use in maintaining accounts payable records, provide other clerical support necessary to pay the obligations of the organization, and ensure approvals are received timely for timely payment of invoices due in accordance with vendor payment terms

• Process expense reimbursements (approximately 150-300 per month [subject to increase as the company grows]) ensuring compliance with Virta T&E Policy and confirming approvals are received timely 

• Obtain copies of all company credit card charge (average monthly spend between $75-120k [subject to increase as the company grows]) receipts and refunds and verify that general ledger coding of credit card transactions is accurate

• Maintain copies of invoices, credit card receipts, and requisite tax information (e.g. vendor W-9s) in an organized and easy to find manner

• Perform accounting duties such as account maintenance, invoice accruals and performing account reconciliations as part of the month-end close process

• Preparation and coordination of weekly payment runs, ensuring timely and accurate processing of vendor payments

• Support Virtans with ad-hoc requests to better understand related spend

• Creating and distributing 1099’s annually

• Implementing system integration and process improvements where necessary

• Maintain excellent communication standards both internally and externally in order to continue to elevate the Virta finance function to best-in-class

• Perform other duties as assigned

90 Day Plan

Within your first 90 days at Virta, we expect you will do the following:

• Establish a strong understanding of the existing Accounts Payable process including GL account and departments used at Virta, invoice entry and timing, credit card and expense reimbursement timing

• Establish strong working relationships with other teams with thorough and timely communication

• Become the point of contact, both internally and externally, for any invoice and/or payment related questions

• Identify areas within the existing process that require improvements to increase the efficiency of the payables process

Requirements:

• 4+ year of accounts payable experience

• Experience with full cycle vendor management, end-to-end invoice processing, employee expense reimbursement oversight, and company credit card oversight

• Experience with creating and distributing 1099’s

• Proficiency in Microsoft Excel and Word as well as Google suite (Google Sheets, Google Docs, Google Slides, and Gmail). 

• Highly organized and detail oriented

• Ability to multitask while still adhering to hard deadlines 

• Strong written and verbal communication skills to interact effectively with internal and external parties and to document procedures

• Exemplary interpersonal skills to work with anyone and leave them with a positive impression of the Virta finance function

• Optimistic attitude; as we are a lean team that is critical to the success of the Company, bringing a positive attitude to both daily responsibilities as well as  projects is crucial to success

• Knowledge of accounting systems such as Netsuite and Airbase, including other accounts payable and T&E systems is preferred 

• Bachelor’s degree in accounting, finance, or related field a plus

Values-driven culture

Virta’s company values drive our culture, so you’ll do well if:

• You put people first and take care of yourself, your peers, and our patients equally

• You have a strong sense of ownership and take initiative while empowering others to do the same

• You prioritize positive impact over busy work

• You have no ego and understand that everyone has something to bring to the table regardless of experience

• You appreciate transparency and promote trust and empowerment through open access of information

• You are evidence-based and prioritize data and science over seniority or dogma

• You take risks and rapidly iterate

Is this role not quite what you're looking for? Join our Talent Community and follow us on Linkedin to stay connected!

As part of your duties at Virta, you may come in contact with sensitive patient information that is governed by HIPAA. Throughout your career at Virta, you will be expected to follow Virta's security and privacy procedures to ensure our patients' information remains strictly confidential. Security and privacy training will be provided.

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Virta has a location based compensation structure. Starting pay will be based on a number of factors and commensurate with qualifications & experience. For this role, the compensation range is $76,560-$85,067.  Information about Virta’s benefits is on our Careers page at: https://www.virtahealth.com/careers.

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