Construction Operations Coordinator

This is a remote position.

Key Responsibilities

Financial Management

• Maintain bookkeeping using Dext and Wonderbuild software.
  
• Generate monthly budget reports for cost-plus projects.
  
• Ensure 100% accuracy in expense allocation and cost coding.
  
• Prepare client invoices based on project progress.
  
• Assist with cash flow management and financial tracking.
  

Project Management

• Update work diaries and timesheets in Wonderbuild.
  
• Schedule contractors and confirm daily schedules.
  
• Manage material orders and inventory, including specialized passive house materials.
  
• Conduct job audits and quality control checks.
  
• Support prefabrication processes, including SIPS panels.
  

Client Communication

• Send regular project updates and manage client inquiries.
  
• Process variation requests and Extension of Time (EOT) notifications.
  
• Ensure transparent communication with clients and internal teams.
  

Document Management

• Organize project documents, including council approvals and certifications.
  
• Manage documentation for passive house certifications.
  

Technology and Systems

• Optimize Wonderbuild software and integrate with other systems like Dext and ProCalc.
  
• Transition work diaries and timesheets from NextMinute to Wonderbuild.
  

Sustainability Reporting

• Track and report sustainability metrics.
  

Performance Metrics

• 100% accuracy in expense allocation.
  
• Monthly financial reports delivered within 3 business days of month-end.
  
• 95% on-time task completion rate.
  
• Client satisfaction rating of 4.8/5 or higher.
  
• Responses to client inquiries within 24 hours (95% of the time).
  

Work Environment and Strategic Objectives

• Oversee 6-8 concurrent projects with a team of 15.
  
• Contribute to operational efficiency and sustainable building practices.
  
• Maintain 100% success rate in passive house certifications.
  

Requirements

Requirements

• Proficiency in Wonderbuild and Dext software.
  
• Strong understanding of construction project management and cost-plus contracts.
  
• Excellent organizational and communication skills.
  
• Knowledge of passive house standards and certifications.
  
• Ability to manage multiple projects simultaneously.
  

Preferred Qualifications:

• Knowledge of Australian building regulations.
  
• Experience in sustainable construction.
  
• Familiarity with construction management software.
  
• Basic understanding of architectural and engineering principles.