Personal Assistant

This is a remote position.

Schedule:

• 20 hours per week
  
• Monday to Friday, flexible between 9AM to 6PM Alberta Canada
  

Client Overview

Join a thriving HR consulting firm that’s revolutionizing how small and medium-sized businesses handle their human resources needs. This dynamic company provides fractional HR support, offering tailored solutions to help businesses grow and succeed. With a client-focused approach and a commitment to excellence, this firm is experiencing rapid growth and seeking a talented individual to support their expanding operations.

Job Description

As a Personal Assistant in this fast-paced HR consulting environment, you’ll play a crucial role in supporting a busy executive and contributing to the company’s success. This position offers a unique opportunity to gain insights into the HR consulting world while honing your organizational and administrative skills. You’ll be at the heart of day-to-day operations, managing communications, schedules, and financial tasks. If you’re detail-oriented, tech-savvy, and thrive in a dynamic setting, this role will allow you to make a significant impact while developing your professional skills.

Responsibilities

• Expertly manage the executive’s email inbox and calendar, ensuring seamless scheduling and preventing missed or double-booked meetings
  
• Drive efficient client invoicing processes using Harvest time-tracking software
  
• Proactively remind team members to log their time and follow up on pending tasks
  
• Perform light bookkeeping duties, including expense tracking and basic financial report preparation
  
• Craft professional emails and conduct thorough background research as needed
  
• Organize and maintain digital files and documents with meticulous attention to detail
  
• Facilitate smooth communication between clients and team members
  
• Coordinate travel arrangements and manage expense reporting for conferences
  
• Contribute to the overall efficiency and growth of the business through proactive problem-solving and process improvement
  

Requirements

• Proficiency in Microsoft 365 suite, with emphasis on Outlook, Excel, and Word
  
• Familiarity with time-tracking and invoicing software (Harvest experience is a plus)
  
• Exceptional organizational skills and ability to manage time effectively
  
• Outstanding written and verbal communication skills in English
  
• Demonstrated ability to handle confidential information with the utmost discretion
  
• Basic bookkeeping knowledge and attention to financial details
  
• Self-motivated work ethic with a proactive approach to tasks
  
• Capability to work independently and remotely while maintaining high productivity
  
• Adaptability to changing priorities and ability to thrive in a fast-paced environment
  
• Passion for supporting small and medium-sized businesses in their HR needs
  
• Strong problem-solving skills and ability to take initiative in improving processes