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Contracts Administrator

Remote:

Full Remote

Contract:

Fixed term

Experience:

Mid-level (2-5 years)

Work from:

Texas (USA), United States

Offer summary

Qualifications:

3-5 years of administrative experience, Bachelor’s degree or equivalent experience, Notary and eNotary certification highly recommended, Excellent communication and organizational skills.

Key responsabilities:

Manage customer and vendor contracts lifecycle
Ensure compliance with company policies and procedures

ExploreLearning https://www.explorelearning.com/

201 - 500 Employees

See more ExploreLearning offers

Job description

Location: Remote in the USA

Job Responsibilities

Manage customer and other contracts throughout their lifecycle:
Act as liaison between Corporate Legal department and ELteams (Sales, IT, Marketing) for vendor forms, vendor access websites, COIs, and customer contracts.
Maintain standard operating procedures and responses for form submissions.
Ship, track, record, and retain proof of delivery for forms.
Maintain databases for contract submissions within SalesForce and DocuSign.
Organize completed legal documents for EL Sales team, as well as support legal document repository management.
Interface daily with Corporate legal and EL teams on contract reviews in process.
Ensure compliance with company policies and procedures, updating as needed.
Complete related tasks and requests submitted by the Sales team via ticketing system and email.
Assist Finance teams with notarizing completed documents and customer quote verification.

Additional Duties

Update company documents annually, including W-9 (working with corporate tax team) and Sole Source documentation.
Assist corporate audit team with periodic audits by providing backup customer contracts.

Job Requirements

3-5 years of administrative experience with vendor forms, contracts, and/ or RFPs.
Bachelor’s degree or equivalent experience.
Excellent communication and interpersonal skills.
Excellent organizational skills and attention to detail.
High integrity.
Notary and eNotary certification highly recommended.

Why Work With Us?

In addition to competitive salaries and generous benefits, ExploreLearning offers an exciting and dynamic working environment in which creativity, teamwork and professional growth are valued and rewarded. Our award-winning online programs bring engaging and effective instructional strategies to K-12 classrooms around the world. Over the course of the last 20+ years, we’ve received numerous awards from some of the worlds most respected education organizations, and were recently named one of the Best Places to Work in Virginia.

Our office is based in historic downtown Charlottesville, Virginia, located approximately 100 miles southwest of Washington, D.C., and consistently rated one of America’s best places to live. The area offers a wide variety of business, cultural, historical, educational and sport-related attractions.

To learn more about our organization and the exciting work we do, visit us online.

An Equal Opportunity Employer

We are dedicated to fostering a culture that celebrates unique backgrounds, ideas, and experiences. All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, age, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.