Agency Administrative Assistant

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AbroadWorks Inc. is a staffing and consulting agency, catering to many companies from various industries all across the United States and Canada, to whom we provide top-notch multi-national talent from across the globe.

As a US-based company that specializes in HR Services, AbroadWorks focuses on sourcing talented foreign professionals, for either full-time, part-time, or project-based, remote work.

We offer a wide variety of career opportunities for both young and experienced professionals from Virtual/Executive Assistance, to Technical and Creative Writing, and IT-based roles, among others.

Apart from the promise of competitive compensation and benefits, our unique talent acquisition process offers a truly exciting opportunity for personal and professional growth, a productive learning experience, and the prospect of working in the safety and comfort of your own home.

For this role, our client in pursuit of a seasoned Administrative Assistant who will be responsible for managing essential administrative tasks, overseeing vendor communications, and handling budgets and invoicing. The ideal candidate will have experience in a creative or agency environment, demonstrate exceptional organizational and communication skills, and possess a proactive, solution-oriented mindset. This is a full time position during Eastern Standard Time from 10AM - 7PM.

The following Job-related experience is required for potential candidates for this role:

• Must have at least a year of experience as an Administrative Assistant, or similar role.
• Must have experience in an agency or creative environment is essential.
• Must be proficient in budgeting, vendor management, and administrative tools.
• Must be familiar with social media platforms and basic management practices.
• Must have the ability to handle high-stakes projects and financial information with discretion and professionalism.
• Must be proactive and resourceful, with a collaborative and adaptable mindset.
• Must be trustworthy and reliable, capable of working in a fast-paced, dynamic environment.

Your responsibilities will include but are not limited to the following:

• Manage day-to-day administrative tasks, including invoicing, scheduling, and vendor communications.
• Track project expenses and budgets, ensuring accuracy and confidentiality.
• Provide financial clarity to aid decision-making processes.
• Handle sensitive financial information with discretion and professionalism.
• Assist in assembling and managing project-specific teams, including animators, illustrators, and other creative contractors.
• Oversee vendor negotiations and ensure seamless communication while maintaining positive team optics.
• Coordinate with vendors to ensure timely delivery of services and maintain productive relationships.
• Proactively identify and implement process improvements to enhance efficiency in agency workflows.
• Support social media management and related tasks as needed.

Successful candidates for this role are expected to possess the following attributes:​M

• ust have excellent English communication skills.H
• as the ability to complete projects in a timely manner and quickly adjust to changing circumstances and embrace new technologies, processes, or methods.G
• reat logical and verbal reasoning skills.E
• xceptionally detail-oriented.E
• xceptional problem-solving and information-processing skills.A
• bility to think outside the box.A
• great work ethic and interest in learning new concepts and growing with the job.A
• bility to work both independently and as part of a team.M
• ust have their own work device (preferably a desktop or laptop) and a stable internet connection.

S

uccessful candidates for this role will be rewarded with the following benefits and compensation:A

• total of five paid vacation days per year (additional days can be taken unpaid).A
• 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance).A
• paid 15-minute break for every 4 hours of work.F
• ully-paid healthcare benefits after 2 months of full-time work.C
• ompensation range: $3.00 - $5.00 per hour.

*

Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc.

O

ur main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities.

W

e are looking forward to making you a part of our team!

T

hank you for your time and interest.