Accounts Payable Specialist (WFH)

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our client is a boutique strategy consulting firm renowned for delivering fast, impactful solutions. They collaborate with private equity and corporate clients on projects akin to those handled by top-tier firms like McKinsey and BCG. Additionally, their Business Process Outsourcing (BPO) services drive efficiency for mid-market clients in Finance, CRM, Supply Chain, Data Analytics, HR, and Admin functions, capitalizing on global labor cost advantages.

With over 170 successful engagements, they have expanded into Principal Investing, including the acquisition of a Printed Circuit Board Manufacturing company. Supported by a global team across six countries, their BPO division has tripled in size since 2020. The firm is now seeking talented professionals to further enhance its capabilities and drive continued growth.

About the Role

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our client's finance team. The Accounts Payable Specialist will play a critical role in ensuring accurate and timely processing of vendor invoices, expense reports, and other financial transactions.

What you’ll do

• Process vendor invoices accurately, ensuring proper coding, approval, and documentation

• Conduct 3-way matching of invoices, purchase orders, and receiving documents to ensure accuracy and compliance with company policies

• Reconcile vendor statements and resolve discrepancies promptly

• Prepare and process weekly/monthly payment runs, including checks, ACH transfers, and wire transfers

• Assist with month-end closing activities, including accruals and account reconciliations

• Review and reconcile employee expense reports, ensuring compliance with company policies

• Maintain accurate and up-to-date vendor records in the accounting system

• Assist with audits and provide supporting documentation as needed

• Address vendor inquiries promptly and professionally through clear written communication

• Identify opportunities for process improvements and contribute to streamlining AP processes

• Provide exceptional customer service to internal and external stakeholders, addressing inquiries and resolving issues efficiently