About the Role
This position supports a forward-thinking healthcare provider based in Sydney, NSW, focused on quality care and personalized service. To enhance efficiency and streamline operations, offshore support is being trialed to optimize workflows and improve team effectiveness.
Job Summary
As a Virtual Assistant, you will play a pivotal role in supporting the Director and clinical team in managing business operations, employee onboarding, marketing, and compliance tasks. This role requires a highly organized, proactive individual with strong communication and business acumen to help drive growth and efficiency.
Key Responsibilities
- Business Development Support
- Develop and assist with implementing business development manuals.
- Collaborate with the Director to support ongoing business initiatives.
- Employee Onboarding
- Structure and manage onboarding processes for new hires.
- Prepare and organize all necessary onboarding documentation.
- Administrative & Communications Support
- Manage email correspondence and respond to inquiries (occasional phone calls may be required).
- Maintain and organize essential records, documents, and communications.
- Marketing & Data Analytics
- Analyze data to identify optimal marketing rollout times.
- Implement marketing materials and campaigns based on identified opportunities.
- Clinical & Compliance Coordination
- Liaise with the clinical team to assess equipment needs and coordinate orders.
- Maintain and submit compliance documentation as required.
Qualifications
Required
- Experience: 2+ years in a Virtual Assistant, Business Operations, or similar role.
- Skills: Strong organizational, multitasking, and communication skills.
- Knowledge: Familiarity with marketing principles, data analytics, and compliance.
Preferred
- Background in healthcare, wellness, or business management.
- Proficiency with CRM, marketing tools, and analytics platforms.
- Experience using project management tools (e.g., Asana, Trello).
- Strong interpersonal skills for liaising with internal teams.
Additional Information
- Flexible Work Hours: Flexibility is offered, but availability from 8 AM – 2 PM AEST is ideal.
- Start Date: January 15, 2025.
If you are detail-oriented, adaptable, and eager to support a dynamic team, we’d love to hear from you. Help us create a meaningful impact by providing top-notch support.
