Associate I, Pew Fund

The Philadelphia Program  

Through the Philadelphia program, Pew seeks to enhance civic life in its hometown. We partner with many local institutions in encouraging a thriving arts and cultural community, supporting the health and welfare of the region’s most vulnerable residents, informing discussion on important issues facing the city, and, more broadly, strengthening Philadelphia’s appeal to visitors and residents alike.  

The Pew Fund  
The Pew Fund, part of the Philadelphia program, is Pew’s primary vehicle to provide support to regional organizations that help individuals and families overcome challenges to their health and well-being due to poverty and other complex conditions. The Pew Fund aims to identify and support the region’s most effective service providers so that they can grow their reach and results and implement promising solutions to emerging problems and service gaps. Current areas of funding focus include economic mobility and community violence. 

Position Overview 

The associate I, Pew Fund, works with a five-person team focused on grant-making to nonprofit organizations throughout the Philadelphia region. Reporting to the officer, Pew Fund, this position provides broad project support that includes technical systems and knowledge management as well as collaborating with program officers in the grant selection and monitoring process.  

Located in Pew’s Philadelphia office, this position will participate in Pew’s core in-office days on Tuesdays and Wednesdays and will have flexibility to work from home the remainder of each week, as business needs permit. Because this is a place-based program that requires understanding of and connections with the local community, candidates must reside within commuting distance to the Philadelphia office. 

Responsibilities 

• Foster a work environment that is diverse, equitable, inclusive, and accessible and in line with Pew and the project’s related goals. 

• Manage and maintain team’s use of Pew’s technical systems, including SharePoint-based collaborative workspaces, PeopleSoft, Ironclad (contracts management), Salesforce. Coordinate   the Pew Fund’s transition to a new grants management system, SmartSimple, in 2025, including helping to set up and test the new system.  

• Update and maintain detailed records of Pew Fund grantmaking activities, ensuring accuracy and consistency, including tracking the submission and review of grant applications, reports, and payments. 

• Identify opportunities to improve or streamline team processes and create and maintain a well-organized, efficient, and easy-to-access knowledge archive, including maintaining the Pew Fund’s performance dashboard, coordinating team meetings, and tracking and managing status updates for action items and progress towards the achievement of team objectives. 

• Provide research support, collecting and reviewing documentation and preparing summaries, as requested. Prepare materials for calls and meetings with prospective applicants and subject matter experts and provide follow-up materials such as action points and summaries as needed. 

• Manage the prospective applicant inquiry process, including reviewing submissions and collaborating with Pew Fund team to determine and carry out next steps. 

• Assist senior staff with the preparation of grant documents, including both internal documentation, such as working in Pew’s accounting system to create budgets and templates for board recommendations and working in Pew’s contracting system to create grant agreements, along with external communication with grantees. 

• Provide support to the Evaluation Capacity Building Initiative as needed, which includes assisting with infrastructure grants management and the coordination of program events. 

• Participate in activities that support the Philadelphia program and Pew-wide objectives. 

Requirements 

• Skilled at informing and influencing internal and external audiences through written and oral communications.  

• Demonstrated experience working effectively with colleagues and leveraging a variety of technical systems to advance complex projects to successful completion with measurable results. 

• Effective interpersonal skills. Demonstrated capacity to develop and manage productive and collaborative relationships both internally and externally.  

• Experience in contributing to a team working on complex projects and achieving measurable results.   

• Bachelor’s degree or equivalent experience.  

• Generally, one year of applicable experience. 

Travel 

Occasional travel to meetings within the Philadelphia region. 

Work Authorization 

Candidates must be legally authorized to work in the country for which they are seeking employment without visa sponsorship.