Project Coordinator for the Proposal Team

The Project Coordinator on the Proposal Team will coordinate business development artifacts, data calls, project plans, and reports. This position will be key in document management and document library development in SharePoint. This position requires an experienced professional who is familiar with DoD business development lifecycles and supporting activities. Successful candidates will have demonstrated expertise using Microsoft SharePoint, Project, Teams, and OneDrive, preferably supporting complex DoD business development projects for a team focused on delivering high volume, timely, and quality work products. This position will be key in organizing information, facilitating project plans/schedules, and structuring document libraries for current and future proposal efforts. Proficiency with Microsoft Office 365, including SharePoint, is highly desired. Experience organizing documents using a metadata structure would be relevant to this position and beneficial experience. Once trained, this position will take the initiative with facilitating project schedules and coordinating data for those proposal plans so being a self-starter with a strong work ethic and excellent time management skills will be essential. 

Roles and Responsibilities:

Project Coordination

• Assist in planning, organizing, and monitoring project progress.
• Collaborate with internal teams to meet project deadlines and deliverables.
• Address issues and escalate them to appropriate stakeholders when necessary.

Administrative Support

• Manage schedules, meetings, and communications for the Proposal Team.
• Prepare reports, presentations, and documentation to support responses to Market Surveys, Requests for Information, Pre-Solicitation, Solicitations, Requests for Proposal, Requests for Quotes, Invitations for Bid.
• Perform or contribute to Proposal Management activities to include reviewing and analyzing RFP materials and amendments, preparing proposal management artifacts (such as capabilities analysis, gap analyses, requirement analysis, compliance matrices, and schedules), preparing SME data calls, technical writing/editing, and coordinating Color Team reviews. 
• Coordinate data calls and collect information from external team members (subcontractors) or provide data call responses to external team members (prime contractor) as necessary for relevant proposals.

Document Administration

• Maintain document libraries and develop and organize documentation using a metadata structure to help with future retrieval, use, and information management.
• Contribute to the development of procedural and work instructions.
• Assist with the design and implementation of processes for capturing, storing, and distributing knowledge using SharePoint best practices.

Communication

• Serve as a proposal-facilitation liaison between different departments or teams.
• Facilitate cross-functional collaboration to meet proposal goals.
• Ensure timely dissemination of important updates or changes.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Desired/Required Skills:

• Minimum 2 years of professional experience in business coordination, project facilitation, and/or related experience is required. 
• Experience working with Government contractor providing Information Technology (IT) services highly desired. 
• Experience navigating Government contract vehicle portals, procurement notices, industry forecasts, and other opportunity websites, such as Deltek GovWin and SAM.gov.
• Bachelor’s Degree in English, Business Administration, Marketing, Communications, or similar program required; equivalent combination of education and experience will be considered.
• High proficiency with Microsoft Word to conduct intermediate level functions (Styles, Tables, Page Formatting, Table of Contents generation). 
• Proficient with Microsoft Office Suite products, including MS Teams, SharePoint, and Project.
• Experience with developing or organizing documentation using metadata structure is desired.
• Outstanding English writing and editing skills.
• Outstanding attention to detail, organizational, and time management skills
• Excellent written/verbal communication and interpersonal skills.
• Ability to work independently and deliver high quality work with strict deadlines.
• Collaborative, team focus to support cohesive work team.
• Ability to work in a fast-paced environment with rapidly changing priorities.
• High degree of integrity when dealing with sensitive or proprietary information. 
• Ability to think critically and possess a strong analytical skillset with a business analysis mindset. 

About the Company:

NexGen Data Systems is an emerging technologies focused company providing expert systems and network engineering solutions to the Department of Defense. NexGen Data Systems promotes a culture of knowledge and career advancement through continued learning, keeping our team current on the latest advances in systems and networking, and enabling our team to provide the best available solutions to our clients.

Benefits:

• Company covers 100% of premiums for the employee’s medical, dental, and vision insurance and subsidizes premiums for spouse and dependents.
• Company provides short and long term disability plans.
• 401(k) match up to 10% of the employee’s salary contributions to 401(K) plan.
• Comprehensive training and development program.
• 11 paid holidays and paid time off (PTO) accrual level starts at 15 days annually.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

NOTE: US Citizens and those authorized to work in the US are encouraged to apply. In order to be qualified for this position, you must be able to obtain and maintain a United States Department of Defense (DoD) security clearance. We are unable to sponsor Visas at this time. NexGen Data Systems provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.