Executive Assistant to Venture Capital Founder in Austin, TX

FreedUp is a small startup from Austin, TX - feel free to reach out to our founders Aaron Hayslip and Scott Frazier directly on LinkedIn! We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs. 

In this particular role, you will be paired (full-time) with a high-profile founder of a $1b+ AUM Venture Capital fund.

Schedule:

• Monday - Friday 8am-5pm CST
  

Pay Range:

• $800-$1500 monthly based on experience

Duties and Responsibilities

• Triage the Executive's email inbox and respond to emails on the Executive's behalf
• Maintain CRM in Airtable
• Manage complex calendars, including scheduling and coordinating meetings and appointments
• Coordinate travel arrangements, including flights, accommodations, and transportation
• Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.
• Prepare, proofread, and edit presentations, reports, and other documents
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Conduct research and gather information to assist in decision-making and problem-solving
• Serve as a liaison between senior executives, employees, and external stakeholders
• Capable of creating high-quality Standard Operating Procedures (SOPs)

Requirements

Qualifications:

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role
• Bachelor's degree in Business Administration, Communications, or related field preferred
• A proven track record of supporting executives in a virtual setting is required
• C2 level proficiency in English, both written and spoken

Skills:

• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools
• Strong organizational and time-management abilities
• Ability to multitask and prioritize tasks effectively 
• Ability to work independently and collaboratively in a team-oriented environment
• Attention to detail and problem-solving skills
• High level of professionalism and discretion

Technical Requirements:

• Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.
• A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).
• Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.
• A noise-canceling headset with a microphone for clear communication.

Benefits

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses  
• PTO
• HMO after 3 months