Proposal Coordinator

UDT is a technology enabler that helps clients in major industries evaluate, architect, provide, secure, and manage technology on the go, in the rack and in the cloud. UDT provides technical, professional, cyber security and managed services.  

This is a permanent remote position; however, you must reside in one of the following states: FL, GA, NC, SC, OK, TN, TX, MO, PA, VA

Proposal Coordinator

We are currently seeking a highly motivated proposal coordinator who will support our proposal managers ensuring the highest quality proposals are submitted to our clients. The ideal candidate has an uncompromising work ethic, commitment to continuous professional development, and eagerness to learn and apply best-in-class proposal practices. They will also be impeccably detail-oriented, organized, self-motivated, self-disciplined, inquisitive, and both process- and product-oriented. If you are compelled to strive for perfection, motivated by helping teams succeed, and take pride in your contributions to outstanding work products, please apply for this position. 

Responsibilities:

• Supporting proposal managers with scheduling and facilitating capture and proposal meetings 
• Analyzing solicitations and developing com pliant templates in compliance with client specifications in MS Word 
• Ensuring professional, consistent layout and format of all proposal sections 
• Conceptualizing graphics and liaising with graphic designers 
• Supporting development of compliance matrices and writers’ outlines, supporting Account managers with the completion of forms 
• Tracking solicitations/ amendments and ensuring changes to form al requirements are organized and applied to the proposal documents
• Developing and updating task, action-item, and submittal checklists 
• Collecting and combining internal reviewers’ comments for evaluation 
• Writing qualifications to include resumes and project descriptions 
• Interviewing technical experts to articulate scope relevancy and value
• Editing proposals to ensure they are com pliant, consistent, and concise
• Leading production and assembly to submit high-quality client deliverables
• Responding to and coordinating data call requests

To support operations across time zones and meet client deadlines, work is at times required during evenings and weekends. Candidates for this position must also be able to perform all job functions virtually (e.g., stable wifi) and periodically travel if required.

Qualifications:

• Minimum of 4 years of proposal-related or project management experience
• Bachelor’s degree in English/ Writing/ Rhetoric, Communications, Marketing, or related creative field (preferred) 
• Proficiency in Microsoft Word including application of styles. • Business writing experience preferred.
• Must be team-oriented, reliable, dependable, flexible, and highly responsive to internal clients, as well as other members of the team 
• Must be able to work remotely independently and as part of a dispersed team 
• Ability to evaluate sources, conduct research, and analyze data 
• Ability to thrive in a fast-paced work environment with shifting priorities, including willingness to work extended hours as necessary to meet client-driven deadlines 
• Excellent organizational, communications, and time -management skills 
• Software: MS Office (Word, PowerPoint, Excel), Outlook, SharePoint, Team s, Kofax PDF

What UDT offers you 

Join us and be part of an inclusive, energizing, and collaborative environment.  UDT is an Equal Opportunity Employer who is committed to workforce diversity. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, sexual orientation, disability, or national origin. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. 

Employment is contingent upon successful completion of background and pre-employment drug screen. UDT is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status