Bilingual Executive Assistant (English-French) at WeAssist.io

Hiring: Full-Time Bilingual Executive Assistant -

Remote - $8,400-$13,200/yr

WeAssist:

(Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

About the client we are hiring for:

Our client is a dynamic and innovative coaching company that’s revolutionizing the way businesses grow online. With years of experience under their belt, they help companies supercharge their lead generation and close deals faster through the powerful 'They Ask, You Answer' framework. Serving clients across various industries, they specialize in transforming businesses into trusted industry leaders by implementing impactful content strategies. Their coaching, workshops, and educational resources are designed to empower companies to engage with their audiences like never before, building lasting relationships along the way.

Their team thrives on collaboration, adaptability, and a shared passion for driving success—making every day an exciting challenge. Ready to roll up your sleeves and be part of a team that’s changing the digital marketing game? Your next adventure starts here! 🌟

Culture and Core Values:

Our client’s team culture is centered around trust, flexibility, and a commitment to excellence. They value individuals who thrive in a dynamic environment, are adaptable to change, and can contribute to a collaborative spirit of growth. Every team member is expected to bring their best, working together towards shared success while staying aligned with the company’s mission.

Here’s what matters most to them:

• ✅ Integrity – Always do the right thing, even when no one is watching.
• ✅ Punctuality – Respect for others' time is paramount, ensuring efficiency and reliability in every interaction.
• ✅ High Say-Do Ratio – Walk the talk and ensure follow-through on commitments, building trust with clients and colleagues.
• ✅ Clear Expectations – Set honest, transparent goals for yourself and your team to ensure alignment and accountability.
• ✅ Trust – Foster a culture of trust by being reliable and open in communication.

Come join a team where values aren't just words—they're how they get things done, together! 💯

Why are they hiring? 🏢

Our client is looking for a dynamic Executive Assistant to step in and be the key player who frees up their time to focus on the big picture. This means handling the Email Inbox, and managing and owning the calendar. They also need someone who can handle follow-ups, manage leads, and ensure that no opportunity slips through the cracks. This role will be integral in helping the team stay organized, driving productivity, and enabling the client to connect with 10 to 20 more customers each month, all while boosting conversion rates.

If you can call yourself an Organisational Wizard, and are ready to take charge, streamline processes, & help propel the business to new heights, this is your chance to make a real impact! ✨

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🚀 Room for Growth: Chart your own career path and take your professional journey to new heights.
• 🌟 Leadership Potential: Move into a Team Lead role once you've earned their trust and make an impact from the top.
• 🤝 Community Engagement: Explore opportunities in Community Management or Customer Success as the company grows.
• 💡 Dynamic Environment: Thrive in a flexible, ever-evolving culture where you can adapt and make a difference.
• 🎯 Mission-Driven: Join a team that prioritizes integrity, trust, and results—both for clients and the team!
• 💪 A-Player Culture: Be surrounded by high performers who are always striving to deliver their best.

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!

Responsibilities of the Executive Assistant:

Your responsibilities include:

• Email & Communication Management:
  • Manage both professional and personal inboxes, ensuring timely responses and organization
  • Send and follow up on emails, including chasing documents and responses
  • Organize emails by urgency and importance, keeping track of necessary actions
    
    
• Calendar & Travel Management:
  • Coordinate and manage the client’s calendar, ensuring efficient scheduling
  • Plan and structure a “perfect week”, showcase your best practices!
  • Handle travel arrangements and ensure all confirmations are secured
    
    
• Sales & Follow-Up:
  • Respond promptly to leads via email and messages
  • Schedule, reschedule, and follow up with leads, ensuring timely communication
  • Reach out to contacts on LinkedIn and schedule meetings
  • Maintain and update the CRM, ensuring data is organized and current
  • Send follow-up emails, summaries, and quotes to clients
  • Set reminders and follow-up tasks for the client, tracking progress
    
    
• Organizational & Administrative Support:
  • Organize and manage documents, files, and client-related materials
  • Coordinate with Upwork hires (e.g., video editors) to ensure task completion
  • Assist with purchases and help streamline processes for content creation and management
  • Work with the client to create and implement organizational systems
    
    
• Accounting Support:
  • Organize invoices, generate expense reports, and track receipts
  • Maintain credit card records and other financial documents
  • Provide support for accounting tasks (no advanced accounting or tax filing required)
    
    
• Social Media Support:
  • Manage content scheduling and posting across social media platforms
  • Respond to comments and engagement on LinkedIn, Facebook, etc
  • Help organize profiles, including updating headshots, texts, and other personal content
  • Assist with formatting e-brochures, slides, eBooks, and other materials for design
  • Organize translations and collaborate on content production

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

• Time
  • Full-time, EST time zone
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • CRM software (preferably HubSpot or ClickFunnels)
  • Google Suite
  • Zoom
  • Stripe (nice-to have)

• Compensation
  • $8,400 to $13,200 /yr