Sponsored Project Analyst 2

Department Overview

OPAM, a unit within Research Development & Administration (RDA) supports OHSU’s missions of healing, teaching and discovery by partnering with the research community to effectively navigate the pre-award and post-award administration of sponsored projects. We support the OHSU research community with grant and contract proposal submission, contract negotiation, interpretation and implementation of sponsor terms and conditions and fiscal management of all sponsored projects.

The Sponsored Projects Analyst 2 is responsible for post award administration of sponsored projects to include contracts and grants from setup through termination, with the goal of providing a high level of service to and partnership with the campus research community by delivering timely billing and collection of sponsored projects and monitoring accounting practices to ensure the integrity of systems and procedures. Monitoring university compliance and improving understanding of requirements of cost accounting standards and sponsor regulations through education, training and other resources while maintaining accountability to sponsors.

This position is responsible for financial administration, reporting and close out of all projects. This requires the ability of prioritize workloads and manage multiple deadlines effectively while continuing to improve service to both internal and external customers. Due to the sensitive nature of certain information contained in grants and contracts, this position requires that the information processed and communicated through this office be maintained as confidential and shared only with appropriate and applicable parties.

Function/Duties of Position

Monthly Award Management

• All following activities should be completed accurately, timely and according to procedure:
• Prepare Technology Transfer set-ups and review all account set ups timely
• Approve final cost invoices, prepare and submit event invoices; and financial reports ensuring that all components of the contract terms are met as well as compliance with University policy, federal and state laws
• Initiate cash draws
• Monitor accounts receivables and resolve payment of project invoice discrepancies
• Monitor over drafts and resolve with departments
• Research and correct posting errors
• Insure accurate recovery of F&A
• Complete variety of ad hoc reports for departments and/or sponsor’s use
• Review and approve OHSU forms
• Prepare rebudget requests and process budget adjustments
• Prepare and review cost transfers, process PAB's in Matrix
• Maintain files m. High level expenditure review
• Use Matrix Comments to track activities
• Review final Subaward invoices and assist with resolution of issues
• Close out accounts at project end
  

Compliance

• Work with limited supervision and sponsor guidance:
• Research, analyze, interpret and apply federal, nonfederal, institutional and award specific policies, procedures and guidelines
• Assess risk to OHSU and escalate issues appropriately
• Resolve departmental issues with limited management intervention
• Collaborate with various departments to resolve award related issues
• Determine allowability and reasonableness of transactions submitted by departments
• Ensure that actions taken can meet the standards of audit
• Prepare, review and complete follow up on a wide variety of activities related to grant and contract accounts
• Review and contribute to internal procedures for efficiency and control
  

Required Qualifications

• Bachelor’s degree with 18 hours accounting courses from an accredited college or university
• Five years financial analysis experience that includes two years of grant related experience.
• Grant related experience can be waived by demonstrated ability to perform the duties of the position.
• Demonstrated strong oral and written communication skills and the ability to work collaboratively in a team environment.
• Ability to exercise diplomacy, establish effective working relationships, and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies.
• Requires working knowledge of sponsored projects/fund accounting and automated accounting systems.
• Minimum of five years of experience in a professional setting.
• Ability to use independent professional judgement.
• Strong work ethic with positive attitude Ideal candidates will be comfortable working in a changing environment, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimum supervision.
  
  

Preferred Qualifications

• Experience in a university or college setting with post award administrative responsibilities preferred. Advanced experience using computerized applications preferred.
• The ability to interpret and apply the requirements included in 2 CFR 200 Uniform Guidance, NIH Grants Policy Statement and other sponsor related regulations and guidelines.
  
  

All are welcome

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.