Executive Assistant

Are you a proactive and detail-oriented professional ready to make a difference? Join our team as an Executive Assistant and become the driving force behind our leadership’s success! Leverage your expertise to streamline operations and ensure everything runs seamlessly.

Mission

As an Executive Assistant, your mission is to provide high-level administrative support to executives, manage their schedules, and oversee key projects. You will act as a trusted partner, enabling leadership to focus on strategic priorities while ensuring the efficient execution of daily operations across industries like e-commerce, real estate, construction, and finance.

Responsibilities

Calendar Management: Coordinate and manage complex schedules, appointments, and meetings to optimize executives’ time.

Communication: Serve as the primary point of contact for executives, drafting emails, reports, and presentations with clarity and professionalism.

Project Management: Assist in planning and tracking projects to ensure timely delivery and alignment with strategic goals.

Travel Coordination: Plan and book domestic and international travel arrangements, including flights, accommodations, and itineraries.

Data Organization: Maintain accurate records, databases, and files, ensuring easy access to critical information.

Stakeholder Liaison: Collaborate with internal and external stakeholders, building strong relationships on behalf of the executives.

Problem-Solving: Address and resolve administrative and operational issues promptly and effectively.

Confidentiality: Handle sensitive information with discretion and maintain the utmost confidentiality.

Qualifications

Education: A Bachelor’s degree in Business Administration, Communications, or a related field.

Experience: At least 3 years of solid experience as an Executive Assistant, with prior experience supporting US or AU clients.

Industry Knowledge: Familiarity with the e-commerce, retail, real estate, construction, or financial industries.

Project Management: Proven ability to plan, execute, and monitor projects to completion.

Time Management: Expertise in calendar management, scheduling, and prioritization to maximize efficiency.

Communication Skills: Exceptional written and verbal communication skills to interact effectively with diverse audiences.

Technical Proficiency: Advanced skills in MS Office Suite, project management tools (e.g., Asana, Trello), and CRM platforms.

Adaptability: Flexibility to handle multiple tasks, shifting priorities, and changing deadlines.

Attention to Detail: A meticulous approach to managing tasks and ensuring accuracy.

Professionalism: A positive, proactive, and resourceful mindset with a focus on delivering excellence.

Why MultiplyMii

MultiplyMii, a premium recruitment & HR services company, is growing FAST and we are currently hiring an exceptional Executive Assistant who desires to be part of an exciting organization that rewards and values its team members.

One clear benefit for you is that MultiplyMii will be there to hold your hand every step of the way, providing you and the client onboarding, supporting your unique needs, and handling any challenges that might arise in your work environment. We are here to give you (and our client) every opportunity to get it right and nurture this relationship.