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Executive Assistant to the CEO

Remote: 
Full Remote
Experience: 
Expert & Leadership (>10 years)
Work from: 
Philippines

Offer summary

Qualifications:

Highly organized with detail orientation., Proficient in using various tech tools., Ability to manage multiple tasks effectively., Holding a degree in a relevant field..

Key responsabilities:

  • Manage CEO schedules and client interactions.
  • Prepare documents and conduct research for clients.
GoTeam logo
GoTeam Scaleup https://go.team/
1001 - 5000 Employees
About GoTeam
GoTeam is a Results Enablement Organization with an AI-first approach company located in the heart of Cebu City, Philippines. We believe that the combination of people and technology is the key to leveraging future results. Founded as GO Virtual Assistants (GO-VA) Inc., GoTeam has risen to prominence through its commitment to providing virtual assistant services to growth-stage businesses across the globe, including the United States, Australia, Singapore, the United Kingdom, and Canada. Driven by our mission to help businesses to scale and its people exceed, we are passionate about aligning the right people with the right technology to solve real problems. We find the top talent in the field so that all business owners can have the opportunity to outsource tasks effectively—without the high costs of setting up a business abroad or the loss of control that full outsourcing triggers. We have grown and gained depth since then. We are accountants, software developers, admin gurus, operations ninjas, 3D drafters, engineers, leaders, parents, visionaries, executors, and results winners. Drawing upon Fiona's 20+ years of recruitment expertise and her dedicated focus on cultivating the right culture, our team and the businesses we assist directly reap the rewards. This is seamlessly complemented by Matt's background as an execution practice leader at FranklinCovey, a renowned global authority in strategy and execution consultancy, plus his obsession with technology. What this creates is an actively engaged, highly skilled team, consistently learning and delivering top-tier results. A team that will always go the extra mile to achieve extraordinary outcomes. Indeed, we believe in being champions for creating remarkable progress.
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Job description

GoTeam is seeking a highly skilled and detail-oriented Executive Assistant who will play a crucial role in calendaring, coordinating client interactions, preparing important documents, performing research, and managing multiple tasks in a fast-paced environment. This position will initially support both the CEO and one of our coaches, requiring a proactive and adaptable approach to workload.

Location and Workplace: Philippines (Work From Home)

Shift: Night Shift (PH Time)

What You Will Do

  • Calendaring and Scheduling: Manage scheduling for the CEO, requiring strong diary management skills.
  • Client Coordination: Prepare materials for client sessions, maintain onboarding forms, track client progress, and follow up on action items.
  • Presentation and Document Preparation: Create polished PowerPoint presentations and compile reports showcasing client achievements.
  • Research: Conduct research on client-specific issues and prepare briefing documents for prospect calls.
  • Information Management: Organize and maintain digital files and ensure easy access to essential documents.
  • Task Management: Maintain to-do lists, proactively manage tasks, and facilitate smoother workflows.
  • Travel Arrangements: Handle all travel logistics, including itineraries and accommodations.
  • Administrative Support: Manage email correspondence, invoicing, and expense tracking.
  • Event Planning: Coordinate logistics for workshops and client events.
  • Marketing and Visibility: Edit and schedule LinkedIn posts, engaging with the community.
  • Technology Optimization: Improve processes through technology and ensure effective use of IT tools.


Qualifications

  • Proactive Thinking: Anticipate needs and prevent potential issues.
  • Tech-Savvy: Confident in using tools like Zoom, Salesforce, presentation software, and document editing tools.
  • Highly Organized: Capable of managing multiple tasks with precision.
  • Detail-Oriented: Ensures accuracy in all areas, from travel to client notes.
  • Professional and Discreet: Maintains confidentiality and handles sensitive information with care.


Your Benefits

  • Company-provided laptop and an extra monitor for enhanced productivity and convenience
  • Exceed Institute, Masterclass and GoTeam Cares program to help you navigate life and build a rich and connected family life
  • Get HMO coverage from day one for you and a dependent, with P200K coverage, private room benefits, and P10K medication reimbursement for both. Extend this healthcare opportunity to up to four additional dependents, including your common law partner
  • 24/7 access to counseling support for mental health through our Employee Assistance Program (EAP), helping you thrive amid parenting challenges, stress, or relationship issues
  • Access to Salary Finance Platform for personal loans upon regularization, repayable via direct salary deduction
  • P1,000,000 Life Insurance coverage for the Team Member
  • Leave policy granting 10 days of annual leave, increasing to 15 days after one year
  • Welcome gift on your first day
  • Monthly Discover You lunch featuring CEO presentations, leadership training, and Values Awards
  • Monthly gratitude celebrations and prizes, including Trivia, Talent Night, Personal Development, and Acoustic Nights
  • Earn P10K employee referral bonus and a chance to win a trip for two (2) to Bali, Indonesia


Your Family's Benefits

  • 24/7 access to confidential counseling support for mental health for four family members through our Employee's Family Assistance Program (EFAP).
  • Free Telemedicine for four family members.
  • Personal invites for your family members to our monthly virtual events, with opportunities to win prizes.


About Us

Company Name: GOTEAM

Achievements

  • Consistently raising the bar in employee engagement with an 85% score—well above the global average of 23%, the US average of 33%, and even best practice organizations at 70%.
  • Certified as a Great Place to Work for four years running; proven excellence.
  • Over 1,000 employees strong, with plans for continued growth.


Culture

At GOTEAM, innovation isn’t just part of the job—it’s the job. We celebrate diversity, thrive on global perspectives, and create an environment where personal and professional growth is standard. The 85% employee engagement score reflects our commitment to redefining workplace culture.

Mission

Our mission is bold and simple: provide 100,000 people with free AI certification through the Vjal Institute, fueling the future of innovation.

Location: Headquartered in the Philippines, with ambitious plans to expand globally by 2025.

Work Set-up

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Experience

Level of experience: Expert & Leadership (>10 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.
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