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US Administrative Assistant | ZR_651_JOB

Remote:

Full Remote

Contract:

Full time

Work from:

Philippines, United States

Offer summary

Qualifications:

More than 5 years of experience as an administrative professional, Proficient in Google Suite and digital tools, Fluent in English with excellent communication skills, Experience coaching or mentoring other assistants.

Key responsabilities:

Attend weekly meetings to review tasks and priorities
Organize and manage emails and calendars

PeoplePartners Inc. https://www.peoplepartnersbpo.com/

201 - 500 Employees

See all jobs

Job description

Job Overview

We are looking for a proactive and highly organized US Administrative Assistant to support day-to-day operations and drive productivity. This role is an exciting opportunity to work closely with a senior professional, streamline processes, and contribute to the success of various initiatives. If you thrive in creating order, optimizing workflows, and managing communications, this role is perfect for you. We are a forward-thinking professional organization dedicated to helping our clients achieve their goals efficiently and effectively.

Job Description

Weekly Meetings: Attend regular weekly meetings with the senior professional to review tasks, priorities, and updates.
Inbox Management: Organize, prioritize, and respond to emails, ensuring that important communications are addressed promptly.
Calendar Management & Scheduling: Coordinate meetings, manage multiple calendars, and ensure efficient time blocking to optimize productivity.
Weekly Newsletter Preparation: Compile and distribute a professional weekly newsletter with updates, insights, and key information.
Travel Booking & Coordination: Arrange travel itineraries, book accommodation, and handle logistics to ensure seamless travel experiences.
Reimbursement Submissions: Manage expense reports and submit reimbursement requests accurately and on time.
Ninety.io Tool Management: Maintain and update the Ninety.io platform to track goals, tasks, and progress.
Pipeline Management & Lead Nurturing: Support client pipeline management by tracking leads and assisting with follow-up communications.
Spreadsheet Administration: Create, update, and maintain spreadsheets for various tracking and reporting purposes.
Process Creation: Develop and improve administrative processes to enhance efficiency and reduce manual workloads.
One-Off Administrative Tasks: Handle ad-hoc administrative requests and miscellaneous tasks as needed to support operations.

Requirements

Preferably Senior-Level years of experience as a US Administrative professional. (More than 5 years)

Proven experience managing time effectively by organizing multiple calendars and utilizing time-blocking techniques to create efficiency.

Fluent in English (written and spoken) with excellent communication skills.

Ability to adapt to the professional's voice and style, ensuring responses to emails are consistent with their tone and expectations.

Proficient in using digital tools to organize tasks, streamline workflows, and ensure all responsibilities are handled without oversight.

Passionate about helping professionals improve efficiency and productivity in their work.

Experience coaching or mentoring other administrative assistants to enhance their skills and performance.

Ability to thrive in a dynamic, fast-paced environment by creating structure and maintaining organization amidst competing requests.

Proficiency with Google Suite and other digital tools to optimize administrative tasks.

Benefits

Permanent Work-from-home setup
Company-provided equipment
Secondary WiFi Modem
21 Leave Credits
100% conversion of UNUSED leave credits
HMO on Day 1
13th Month Pay
Grab Voucher every month
Birthday Gift
Loyalty Gift
Christmas Gift
Work-Life Balance
Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.