Meetings and Events Manager, Oncology

We are seeking a highly organized and detail-oriented Meetings and Events Manager with expertise in the oncology field to oversee the planning, coordination, and execution of high-impact events, conferences, and meetings. This role is pivotal in ensuring seamless event experiences that align with organizational objectives, engage stakeholders, and support oncology-focused initiatives. The ideal candidate will have strong project management skills, experience in event planning within the healthcare or pharmaceutical sectors, and a deep understanding of oncology-related content and audiences.

Key Responsibilities

Event Planning and Coordination:

·      Design, plan, and execute a variety of oncology-related events, including scientific meetings, advisory boards, conferences, training sessions, and webinars.

·      Develop comprehensive event timelines, budgets, and plans to ensure efficient execution.

·      Collaborate with cross-functional teams to align events with strategic goals and brand messaging.

Stakeholder Management:

·      Liaise with internal teams, external vendors, sponsors, and key opinion leaders (KOLs) to ensure clear communication and alignment on event objectives.

·      Act as the primary point of contact for speakers, attendees, and other stakeholders, managing logistics and addressing inquiries.

 Content Development and Compliance:

·      Coordinate the creation and review of event materials, including agendas, speaker presentations, and promotional content, ensuring accuracy and relevance to oncology topics.

·      Ensure all events comply with industry regulations, including ACCME, FDA, and other guidelines relevant to medical education and oncology.

Logistics and Vendor Management:

·      Manage venue selection, contract negotiations, catering, AV setup, and travel arrangements.

·      Oversee vendors and service providers to ensure high-quality delivery within agreed timelines and budgets.

On-Site Event Management:

·      Oversee on-site event execution, including registration, speaker coordination, and attendee support.

·      Address real-time issues to maintain a seamless event experience.

Post-Event Analysis:

·      Collect and analyze feedback from attendees and stakeholders to measure event success.

·      Generate reports on event performance and identify opportunities for improvement.

Requirements

Qualifications:

·      Bachelor’s degree in Event Management, Marketing, Communications, or a related field; advanced degree or certifications (CMP, CMM) are a plus.

·      5+ years of experience in meetings and events management, preferably in the oncology, healthcare, or pharmaceutical sectors.

·      Strong knowledge of oncology therapeutic areas, terminology, and the needs of medical and scientific audiences.

·      Proficiency in event management software, virtual event platforms, and productivity tools (e.g., Cvent, Zoom, MS Office).

·      Excellent organizational, multitasking, and project management skills with a proven ability to manage multiple events simultaneously.

·      Strong interpersonal and communication skills to interact effectively with diverse stakeholders, including senior leaders and KOLs.

·      Knowledge of healthcare compliance regulations (e.g., Sunshine Act, PhRMA Code) is highly desirable.

·      Willingness to travel for event execution and site inspections as needed.

Desired Attributes:

·      Passion for delivering impactful events that advance oncology knowledge and engagement.

·      A proactive problem-solver with a keen eye for detail and creative solutions.

·      Collaborative team player with the ability to thrive in a fast-paced, dynamic environment.

Benefits

• Competitive Compensation: Competitive salary, membership in SAGA’s equity scheme, flexible working arrangements, and a dynamic startup culture with regular team events.
• This role is an exciting opportunity to contribute to meaningful initiatives in oncology by delivering exceptional event experiences that foster collaboration, innovation, and education.

SAGA Diagnostics is an equal opportunity employer, fully committed to achieving a diverse and inclusive workplace that embraces and encourages applicants of every background.  The company’s policy regarding equal employment opportunity means that all decisions regarding recruitment, hiring, benefits, wage and salary administration, scheduling, disciplinary action and termination will be made without unlawful discrimination on the basis of sex, gender, race, color, age, national origin, religion, disability, medical condition, genetic information, marital status, sexual orientation, gender identity or expression, citizenship status, pregnancy or maternity, veteran status, or any other status protected by applicable federal, state or local law. If you require reasonable accommodation in completing an application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to hr@sagadiagnostics.com.