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Finance and Operations Coordinator (ZR_19002_JOB)

Remote:

Full Remote

Contract:

Full time

Experience:

Expert & Leadership (>10 years)

Work from:

Australia

Offer summary

Qualifications:

Proficiency in Xero and advanced spreadsheet tools, Strong knowledge of Australian payroll requirements, Experience in multi-entity financial management, Familiarity with construction industry GST requirements.

Key responsabilities:

Reconcile transactions and manage GST allocations
Process weekly payroll and maintain compliance documentation

BruntWork Human Resources, Staffing & Recruiting SME https://www.bruntworkcareers.co/

501 - 1000 Employees

See all jobs

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Client Timezone: Victoria Australia Time Zone
Work Schedule: Monday to Friday 9:00am to 6:00pm Victoria Time with 1 hour unpaid break

About the Role

We are seeking a detail-oriented Finance and Operations Coordinator to join our growing custom home building organization. This role will manage financial operations, compliance, and administrative processes across our construction, carpentry, and plumbing divisions, supporting our growth in high-end custom builds.

Key Responsibilities

Financial Administration

Reconcile transactions in Xero across multiple entities (Monday/Wednesday/Friday).
Manage complex GST allocations, including GST-free construction items.
Process and allocate receipts with thorough documentation.
Track and reconcile inter-company transfers.
Maintain dedicated savings accounts for tax, superannuation, and long service leave liabilities.
Verify invoice numbers and payment matching.
Manage payroll-related transfers.

Payroll Management

Process weekly payroll using standardized spreadsheets.
Track employee hours and calculate provisions for PAYG, superannuation, WorkCover, and long service leave.
Process holiday pay and manage leave arrangements.
Maintain comprehensive employee time records.

Compliance & Safety Administration

Maintain safety documentation, tool registries, and fire extinguisher records.
Ensure compliance documentation is current and properly filed.
Verify insurance requirements across all entities.

Project & Asset Administration

Monitor and process construction-specific and insurance documentation.
Maintain subcontractor records, trade accounts, and supplier relationships.
Track vehicle documentation and asset registries.
Process and track supply orders.

Success Metrics

Transactions reconciled within 48 hours.
Zero GST allocation errors in quarterly reviews.
Liability accounts funded weekly.
Complete and current compliance documentation.
Timely and accurate payroll processing.
Proper maintenance of registries and records.

Requirements

Required Qualifications & Skills

Technical Skills

Proficiency in Xero and advanced spreadsheet tools (Excel/Google Sheets).
Strong knowledge of Australian payroll requirements and process documentation tools.

Knowledge & Experience

Experience in multi-entity financial management and construction industry GST requirements.
Familiarity with payroll compliance, safety, and construction documentation.

Personal Attributes

Exceptional attention to detail and organizational skills.
Process-driven mindset with excellent communication and problem-solving abilities.
Ability to work independently while maintaining high standards.

Benefits

Independent Contractor Perks:

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_19002_JOB