40 hours per week
Provide comprehensive administrative support to C-level executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare, review, and edit correspondence, reports, presentations, and other documents, ensuring they are professional and accurate.
Act as a gatekeeper, prioritizing and managing incoming communications, and responding on behalf of the executive as appropriate.
Organize and prepare for high-level meetings, including drafting agendas, coordinating logistics, and ensuring all participants have the necessary materials.
Attend meetings as needed, taking minutes, and following up on action items to ensure timely completion.
Manage executives time by prioritizing and adjusting schedules to meet changing needs and demands.
Arrange complex travel itineraries, including flights, accommodations, ground transportation, and any necessary travel documentation.
Prepare detailed travel itineraries and ensure all arrangements align with the executives preferences and business objectives.
Handle any travel-related issues or changes promptly and efficiently.
Serve as the primary point of contact between the executive and internal/external stakeholders, ensuring clear and effective communication.
Lead and manage special projects as assigned by the executive, ensuring they are completed on time and within scope.
Coordinate with various departments and stakeholders to ensure project objectives are met.
Monitor project progress and report updates to the executive regularly.
Utilize ManyChat to activate funnels, track conversations, and close deals online.
Confirm that all leads have WhatsApp, ensure the phone number is active, and lock in and book meetings, including conducting a pre-screening call.
Handle all invoicing accurately and maintain timely communication with internal and external stakeholders to keep projects on track.
Communicate with international teams to ensure alignment and smooth project execution.
Create specification sheets on appliances as requested, communicating with the design team to prepare relevant documentation for producing drawings under the guidance of the executive.
5+ years of experience as an Executive Assistant, with at least 3 years supporting C-level executives in a Platinum company or a similar high-profile environment.
Proven experience in managing complex schedules, travel arrangements, and high-level communications.
Proficient and understanding in Social Media platforms
Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
Strong written and verbal communication skills, with the ability to draft professional correspondence and documents.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Familiarity with project management tools and software is a plus.
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