Finance Operations Specialist (Portugal, remote) at SHERPANY

Sherpany is the Swiss market leader for meeting management software. Since its founding in 2011, it has pursued the goal of creating a world in which every meeting counts. Over 400 European companies and 12,000 decision-makers are already using Sherpany with the aim of making their business relevant meetings more productive and thereby increasing corporate success. With headquarters in Zurich and 130 Sherpanees from 27 different nationalities, we are an international company with a flat hierarchy, in which you can take lot of responsibility and your ideas are always welcome.

What you will be doing:
As a Finance Operations Specialist you will be a key member of the finance team, primarily responsible for overseeing and optimising the Accounts Receivable (AR) function and related systems. You will work closely with the finance team and IT department to streamline financial processes, ensure accurate data flow, and drive best practices in both AR and AP.

Your main responsibilities:

• Ensure accurate and timely issuance of invoices to clients.
• Monitor recurring billing cycles and maintain related schedules.
• Oversee account reconciliations and investigate discrepancies.
• Posting and verifying revenue recognition, deferred income and accounts receivable in accounting systems and performing necessary reconciliations
• Manage AR systems, including configuration, maintenance, and integration with ERP platforms.
• Act as the point of contact for AR-related system updates, troubleshooting, and enhancements.
• Provide backup to other members of the team, for example: (1) Review and book vendor invoices; (2) Assist with payment processing
• Support with general accounting topics as needed
• Work closely with sales, customer success, and operations teams to resolve financial issues impacting customer accounts.

What we will love about you:

• You have a Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• You have 3-5 years of experience in accounting/finance operations, with a strong emphasis on revenue and accounts receivable management.
• You have hands-on experience with invoicing from either ERP or CRM systems (e.g., NetSuite, Workday, Salesforce)
• You're proficient in Excel and G-Suite and are familiar with AR automation tools and integrations.
• You have strong analytical and problem-solving abilities while being detailed oriented with a commitment to accuracy.
• You have excellent communication skills to interact with internal and external stakeholders.
• You're able to prioritise tasks and manage deadlines in a fast-paced environment.
• Fluent English; German is a plus

How you can imagine us:

• You will part of an international company with a flat hierarchy, in which you can take lot of responsibility and your ideas are always welcome
• In order to maintain your work-life balance we offer flexible working hours and remote-working
  
• Your personal and professional development is important to us which is why we offer financial support for further education, trainings etc.
• Last but not least: Our corporate culture means a lot to us which is why we organize regular team events and cultivate a value-driven cooperation

Recruiting process:

1. Send your online application 🚀
2. First interview with our Talent Acquisition Specialist 💬
3. Interview with our CFO and Head of Finance
4. Final interview: Get to know the Finance team 👋
5. Offer 🎉

Onboarding goals/ Milestones:

1 month:

• Understanding Sherpany’s business and its implications on accounting and finance operations
• Understanding of AR and AP processes and workflows for month-end and year-end closing
• Basic use of ERP systems and reporting tools.
• Begin hands-on tasks with supervision
• Established relationships with team members and attended cross-departmental meetings.

3 months:

• Managing specific AR tasks independently (e.g., invoicing, following up on overdue accounts,)
• Clear understanding of AR and AP processes, as well as the accounting cycle and its deadlines
• Run periodic reports (e.g., cash flow projections, AR aging reports)
• Build collaborative relationships with Departments, specially Commercial departments for seamless workflows

6 months:

• Demonstrated expertise in core AR processes, including end-to-end invoicing, knowledge of ERP and CRM system, and and contributed to month-end closings in supporting AP..
• Identified and implemented workflow improvements to enhance efficiency and accuracy in AR processes.
• Build strong cross-functional relationships and contribute to team projects.
• These milestones reflect growing independence, skill mastery, and value addition to the team.

Are you ready for the challenge? 🚀 We look forward to receiving your application!