Remote Executive & Operations Assistant

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Job Title: Remote Executive & Operations Assistant (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary: $1,500 USD/month

Schedule: Monday to Friday, 40hrs/week (ideally Eastern Time but flexible to other time zones)

Job Overview:

Our client is a multiple business owner that is requiring a great Executive & Operations Assistant to both help them run their businesses as well as keep everything organized in their personal life. The ideal candidate for this role is a highly organized, detail-oriented, and proactive individual with a strong commitment to confidentiality. As a trusted partner, you will support the executive in managing their personal and professional life, ensuring efficiency and productivity. With a focus on technology and communication, you will play a vital role in driving success and achieving goals.

Responsibilities:

Personal and Business Administration:

• Scheduling: Coordinate calendar events, schedule appointments (doctors, travel, etc.), and manage team member schedules.
• Payments: Pay nannies via Venmo, process online returns, and handle various invoices.
• Finance: File quarterly tax payments, prepare personal budgets, and reconcile bank accounts.
• Legal and Administrative: Organize legal, insurance, or administrative materials for businesses.
• Technology: Set up Notion for personal and business use, manage website updates, and order office supplies.

Task Management and Productivity:

• Inbox Management: Triage and manage emails effectively.
• Task Prioritization: Identify and prioritize tasks, creating SOPs and playbooks in Notion.
• Efficiency: Streamline processes, reduce manual work, and optimize efficiency.
• Data Management: Organize and manage contact lists, update KPI dashboards, and create home maintenance setups.

Customer and Team Support:

• Customer Service: Respond to Google Reviews and send appreciation emails to employees.
• Team Support: Assist with screening resumes, managing licenses and certifications, and facilitating team collaboration.

Personal and Business Support:

• Shopping: Order gifts, groceries, and other items online.
• Planning: Help plan events, parties, and social media posts.
• Travel: Assist with travel arrangements and bookings.
• Gift Selection: Find and purchase gifts for various occasions.

Qualifications, Skills and Key Competencies:

• Minimum of 3 years of experience working as an executive assistant, operations assistant or similar role within US businesses
• Great communication skills
• Great organization skills and time management