Material Coordinator/Project Coordinator

Material Coordinator/Project Coordinator - Must be based in Eastern Time Zone

The Material Coordinator works cross-functionally to project manage the review process for advertising and promotional materials for approved drug and/or device products. The Associate is responsible for ensuring the efficiency of the MLR Committee process, involving Medical, Legal, Regulatory, and Compliance teams, and for conformance with company policies and procedures.

PRIMARY JOB RESPONSIBILITIES

• Lead and manage cross-functional promotional review (MLR) committee meetings.
• Build and manage meeting agendas as a partner to Marketing and facilitate meetings while memorializing MLR Reviewer comments and job requirements.
• The associate should be comfortable dealing with participants of varying levels and experience, and be able to steer productive meeting discussions.
• The associate is also responsible to manage all meeting logistics, including scheduling.
• Manage all aspects of the review process for multiple brands.
• The associate works independently on designated brands managing all aspects of both offline and live reviews.
• The associate works closely with Brand Marketing, the MLR Committee, Compliance, and the rest of Marketing Operations, to proactively identify and resolve issues and ensure reviews are efficiently completed throughout various stages of the process.
• Associate will utilize system and reporting to effectively communicate and actively manage jobs with Brand/Project Originators.
• Enable best practices and SOP conformance.
• Use experience and judgment to identify jobs that may not be consistent with best practices, company policies, or FDA guidance.
• Associate also ensures that all SOP requirements are met. Provides guidance and training as required to all MLR participants.

REQUIREMENTS

• Experience working in a pharmaceutical or healthcare advertising environment
• Familiarity with promotional review systems such as Veeva or Zinc strongly preferred
• Moderate to Advanced Microsoft Skills (Outlook, Excel, Word, PPT)
• Experience with editing helpful
• Excellent interpersonal and collaboration skills
• Project management skills and experience preferred
• General understanding of FDA regulations for pharmaceutical advertising and promotion
• Strong presentation and meeting facilitation skills
• Bachelor’s Degree
• Minimum of 1-year marketing operations/project coordination experience
• Ability to travel once a month