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Bookkeeper and Payroll Specialist

Remote:

Full Remote

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

Bachelor's degree in related field preferred, At least 2 years of bookkeeping and payroll experience, Proficiency in Microsoft Office and QuickBooks, Strong understanding of tax regulations.

Key responsabilities:

Accurately enter and reconcile accounts
Process payroll for client businesses, ensuring compliance

DOXA Talent

501 - 1000 Employees

See all jobs

Job description

Role Summary

Our client is looking for a Bookkeeper and Payroll Specialist to join their growing team. This role will be working on a large client list in many different industries and will need to be able to learn and adapt quickly. They will be responsible for accurately entering and reconciling accounts, processing payroll for our clients, and ensuring compliance with tax laws and regulations. Confidentiality, excellent organizational skills, and accuracy are important qualifications for this position, as well as good customer relations and the ability to communicate clearly. The ideal candidate for this position is a skilled multi-tasker, reliable, and committed to consistently meeting deadlines.

WORK SCHEDULE: 8:00 AM – 5:00 PM Pacific Standard Time (12:00 AM – 9:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

Essential Functions

Handle professional correspondence with clients
Enter bank and credit card activity and reconcile accounts
Enter loan activity and reconcile accounts
Enter and pay bills, and attach backup documentation
Monitor 1099 vendors for W9s and COIs, where applicable
Invoice customers and receive customer payments
Handle collections on past-due accounts
Assist with sales tax preparation
Process payroll for client businesses, including calculating wages, salaries, bonuses, commissions, and deductions accurately and promptly
Maintain payroll records and employee data, including hours worked, attendance, leave accruals, and benefits information
Manage employee benefits programs, such as health insurance and retirement plans, by processing the correct deductions and making payments to the provider
Ensure compliance with federal, state, and local tax regulations by accurately calculating and withholding payroll taxes
Prepare and distribute employee paychecks, electronic deposits on scheduled paydays, and pay stubs or electronic statements
Address employee inquiries and assist with payroll-related questions, discrepancies, and issues professionally and promptly
Generate payroll reports, tax filings, and year-end summaries to support financial reporting, regulatory compliance, and auditing requirements
Conduct periodic audits and reconciliations of payroll data to identify and correct errors or discrepancies
Work with bookkeepers to ensure the payroll is accurate on the client's profit and loss and balance sheets
Stay informed about changes in payroll laws, regulations, and best practices and update payroll policies, procedures, and systems accordingly

Qualifications

A Bachelor’s degree in the related field is preferred
At least 2 years of experience in bookkeeping, payroll processing, and administration
Extensive experience with data entry, record keeping, and computer operation
Strong understanding of federal, state, and local tax regulations and payroll compliance requirements
Proficiency in Microsoft Office (particularly Excel) and QuickBooks (at least 2 years of experience)
Detail-oriented, organized, a hard worker, and has a positive attitude
Strong verbal and written communication skills
Quick learner and responsible