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AU Executive Assistant | Xero and NDIS/Healthcare Experience

fully flexible
Remote: 
Full Remote
Experience: 
Mid-level (2-5 years)
Work from: 
Philippines

Offer summary

Qualifications:

At least 2 years of experience as a virtual assistant or executive support., Experience in the NDIS industry or similar., Strong knowledge of Xero accounting software., Proficient in MS Office, especially Excel..

Key responsabilities:

  • Manage emails and diary appointments for Directors.
  • Support Finance team with Xero and invoice management.
Beepo logo
Beepo SME http://www.beepo.com.au/
201 - 500 Employees
About Beepo
Established in 2014, Beepo has grown from a family-run business to one of Australia’s most trusted outsourcing providers. At Beepo we don't follow a 'one-size fits all approach.' Our services are tailored to the individual needs of every organisation we work with. Our primary focus is to help organisations successfully increase their margins and grow sustainably with the help of offshore staff. We are on a mission to be a market leader in providing global professional talent. We help businesses tap into global resources to achieve their goals quickly and efficiently without sacrificing quality. Key to this is growing a community of professional, highly-educated and skilled staff over in the Philippines who understand what it means to deliver value to clients. Owned and operated by Probe CX since 2019, Beepo’s capabilities cover business process outsourcing (BPO) matched with exceptional customer experience management and intelligent solutions to help businesses grow sustainably. Probe CX is one of Australia’s fastest growing offshoring solution and customer engagement firms with over 19,000 employees across 5 countries. To learn more about Beepo, visit our website via the link above. Click on the ‘follow’ button above to join our LinkedIn community.
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Job description

Discover your 100% YOU with Beepo!

Position: AU Executive Assistant

Location: Clark, Pampanga

Work setup & shift: Remote | Day Shift

Why join Beepo?

You'll Have

  • Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
  • A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
  • Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
  • Career Growth: Take advantage of opportunities for continuous learning and career advancement.
  • Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

  • Work closely with Directors
  • Email management (handling and responding to emails)
  • Support Finance team with Xero and Invoice Management
  • Creating Service Agreements
  • Chasing gap and ensuring all bills have receipts
  • Provide a high standard of confidential administrative support including managing diary appointments and preparing reporting documentation
  • Support Operational needs within the team and complete ad-hoc tasks assigned by the Directors
  • Work with Organizational Support to maintain data and update as required, including report generation

What You Need

  • At least 2 years or more experience as virtual assistant and executive support in NDIS industry or similar
  • Preferably someone with experience in client facing or working with directors
  • Has management level support experience, email and calendar management, social media management and administration experience
  • Experience in developing a management system and developing documentation
  • Experience in data Entry, data Validation and service agreements
  • Experience in phone calls, file/database management and data entry
  • Strong knowledge and experience in Xero accounting software
  • Experience in Invoicing, Accounts Payable and Receivables
  • Excellent communication skills both written and verbal
  • Proficient in using MS Office - Excel
  • High organization skills and ability to work under pressure
  • Time management skills, able to adhere to time constraint deadlines
  • Problem solving/analytics/strategic thinking skills
  • Willing to be trained and acquire new software/tools

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.

  • Terms and conditions apply

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.
Are you interested?

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