US Payroll Specialist

Hiring Company Summary:

A family-owned transportation service provider, established in 2013 and headquartered in Lincolnwood, Illinois, offers a range of services, including airport rides, carpools, senior citizen transport, and non-emergency medical transportation. The company primarily serves the Chicagoland area, focusing on delivering reliable and high-quality transportation solutions tailored to the needs of its diverse clientele. Dedicated to fostering a collaborative and professional work environment, the company is seeking a skilled Payroll Specialist to manage its payroll operations effectively and ensure compliance with all regulations.

Position Summary:

The Payroll Specialist will be responsible for overseeing all aspects of payroll processing, ensuring compliance with federal and state regulations, and maintaining the accuracy of employee compensation. This role requires a detail-oriented individual with extensive experience in U.S. payroll processing and proficiency in payroll platforms, preferably CoAdvantage. Experience with platforms such as ADP, Paychex, Gusto, or TriNet is a strong plus. Candidates must have strong night shift experience and possess excellent communication skills to collaborate effectively across teams.

Key Responsibilities:

• Process bi-weekly payroll for all employees, ensuring timely and accurate payments.
• Maintain and update employee payroll records, including new hires, terminations, and changes to pay rates or deductions.
• Utilize CoAdvantage or similar payroll platforms to manage payroll processing.
• Verify timesheets, calculate hours, and ensure compliance with overtime regulations.
• Prepare and process payroll tax filings, including federal, state, and local taxes.
• Resolve payroll discrepancies and address employee inquiries related to payroll matters.
• Generate and review payroll reports for accuracy and compliance.
• Ensure compliance with all federal and state payroll regulations, including wage and hour laws.
• Collaborate with HR and accounting teams to reconcile payroll-related accounts.
• Communicate effectively with team members across different time zones during the night shift in the Philippines.
• Stay updated on changes in payroll laws and regulations to ensure compliance.

Skills & Qualifications:

• Minimum of 3 years of experience in U.S. payroll processing.
• Hands-on experience with payroll platforms, preferably CoAdvantage; experience with ADP, Paychex, Gusto, TriNet, or similar systems is a plus.
• Strong knowledge of federal and state payroll regulations, including wage and hour laws.
• Proficiency in Microsoft Office, especially Excel, for payroll reporting and reconciliation.
• Demonstrated experience working night shifts, with the ability to manage responsibilities effectively during non-standard hours.
• Excellent communication skills, both written and verbal, to facilitate clear and effective collaboration.
• Exceptional attention to detail and problem-solving skills.
• Ability to handle confidential information with integrity and discretion.
• Familiarity with benefits administration and integration with payroll platforms.
• Certified Payroll Professional (CPP) designation is a plus.