*Executive Assistant - (HR30936G)

Job Title: Executive Assistant-Reception
Location: Remote (AT Time Zone)
Salary Range: up to 2500 USD

Work Schedule: Monday to Friday, 9:00AM and 5:00 PM (AT)

NOTE: INDEPENDENT CONTRACTOR POSITION

About Sagan:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Company Overview:

Our mission is to help people avoid bad deals in small business. We do this by providing advice and guidance on transactions and helping people obtain financing for these transactions. Our work is vital because many clients invest their life savings into these deals, and we strive to save them from mistakes that could affect their families for generations.

Position Overview:

We are seeking a proactive and detail-oriented Executive Assistant-Receptionist to be the face of client interactions while providing crucial administrative and strategic support to our management team. This role demands exceptional organizational skills, excellent communication abilities, and the capability to manage workflows efficiently.

Key Responsibilities:

Client Relations:

• Serve as the welcoming first point of contact for clients via phone, email, and other platforms.
• Respond promptly to client inquiries, including providing quotes and follow-ups.

Scheduling & Coordination:

• Manage schedules for field resources and internal team members.
• Organize and prioritize the owners calendar.

Administrative Support:

• Maintain and improve workflows using Nimble (CRM) and other tools.
• Assist with promotional campaigns, workflow enhancements, and process documentation.


Project Management:

• Lead or support the implementation of new tools, processes, and procedures.
• Take ownership of internal processes and provide guidance to other team members.


Finance Support:

• Handle minor bookkeeping tasks, including creating invoices and processing payments.

Qualifications:

• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).
• Familiarity with Gmail, Google Calendar, and CRM systems (Nimble preferred).
• High proficiency in written and spoken English, with excellent proofreading skills.
• Strong organizational skills and ability to work independently.
• Friendly and professional demeanor with trustworthiness to handle confidential information.

Preferred Skills:

• Experience with small businesses, either as an employee, owner, or family member.
• Prior experience as a virtual assistant.
• A business degree or equivalent experience is a plus.

Offer/Compensation:

• Full-time salaried position with competitive pay.
• Flexible working hours and remote work options.
• Generous time-off package, including vacation days, holiday shutdown, and statutory holidays.
• Opportunities for professional growth within a purpose-driven organization.

Nice-to-Haves:

• Useful Experience or Skills
• Experience with small business in some capacity such as having been a small business owner, employee or growing up with a family business.
• Previous work experience as an assistant within a virtual work environment.
• A business degree would be an asset.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and intro video in English format.