Senior Global Payroll Specialist

👋 Who are we?

Nordhealth’s mission is to build software that improves the daily lives of healthcare professionals. We build software that empowers veterinary and therapy professionals to provide the best possible care experiences to their patients. Our products are used daily by over 50,000 professionals in clinics and hospitals across 30+ countries. We excel with 20+ years of experience in healthcare and veterinary software.

We understand that talent comes from everywhere and anywhere. The greater our diversity, the better the products we deliver. That’s why we are a remote-first company, headquartered in Helsinki, Finland, with all 400+ employees working either remotely or from collaboration hubs. While our market presence is currently strongest in the Nordics, our customer base is rapidly growing in our other markets too, especially in Europe and North America (more at our website nordhealth.com.)

About the role 

We’re now looking for a Senior Global Payroll Specialist to support our growth and join our Finance team!

The Senior Global Payroll Specialist is part of the Core Functions, taking extensive responsibility over ensuring that payroll is handled accurately and in a timely manner in all our operating countries. This role will be responsible for monthly payroll coordination and end to end payroll processing (with our external payroll partners).
Reporting to the Head of Financial Control, the Senior Global Payroll Specialist will work closely with both finance and HR functions to ensure that the employees are secured with the highest quality of service and comfort when it comes to payroll matters.

Together with the finance function and HR Business Partners, the Senior Global Payroll Specialist will also participate in systems and process development initiatives. 🚀

Your key responsibilities include:

• Ensuring the highest level of payroll accuracy and keeping deadlines for all assigned countries

• Coordinating monthly payrolls by enrolling new hires, making sure that all information is given to payroll on the cut-off date, checking and approving salaries before payout, communication on terminations,managing time off reporting

• Pension schemes related work in accordance with the employee lifecycle; by enrolling new hires, updating existing pension schemes if agreed, salary changes, communication on terminations

• Managing payroll systems/provider changes

• Managing the payroll process for EOR employees

• Reviewing and approving consultant invoices

• Preparing holiday accruals

• Applying for statutory compensation/refund from certain authorities (e.g. sickness)

• Handling company shares/equity schemes

• Ordering meal vouchers/benefits in kind

• Providing support to HR business partners on payroll related questions

• Own time tracking tool and define processes in collaboration with business

• Own HRIS data and ensures employee master data is correct

• Ensuring proper statutory and internal reporting in operating countries

• Reviewing local legislation, internal processes and policies

• Providing instructions in employee handbooks and guidance to employees and managers on payroll related topics

• Participating in payroll audits and assisting financial controllers in payroll reporting

• Liaising with key stakeholders such as HR, payroll providers and finance

• Assisting the HR Business Partners in compensation & benefits projects

What will help you to be successful in this role?

Ideally, you have already gained some experience from working in a fast growing, global and remote-first company. 

To be successful in this role, the Senior Global Payroll Specialist will need to possess a deep understanding of how payroll processes work internationally including figuring out reporting requirements. This will mean adapting to evolving payroll regulations and remaining compliant with changing legal requirements across different entities. The Senior Global Payroll Specialist will need capability of working effectively with all the levels of the organization from management to employees in both business units of the company as well as external stakeholders.

The main challenge for this role is to juggle between multiple external payroll partners and stakeholders, to follow strict payroll deadlines varying country by country and ensuring that all employees receive their accurate salaries on time each time.

In addition, our humble wishlist includes:

• 4+ years of experience as an international Payroll Administrator

• Deep understanding of payroll processes and preferably experience in coordinating either Finnish or Norwegian payroll

• Knowledge of collective agreements, local income tax, social security, pension, statutory leaves, and other payroll elements

• Ability to work under pressure and with tight deadlines

• Attention to detail

• Strong organizational and coordination skills as well as experience in project management

• Innovative and resourceful mindset suitable for a fast growing company

• Analytical/logical approach in solving certain situations

• Flexibility and adaptability

What’s in it for you?

At Nordhealth, we do things a little bit differently. We value continuous improvement, diverse teams and autonomy which drive our collaboration. Our global healthcare domain is rapidly developing and we are seeking colleagues who enjoy working in this type of environment. 🌎

In addition, we offer:

• The chance to work in a meaningful industry and in a fast-growing, global company on a path to changing digital healthcare

• Competitive compensation and benefits

• Learning and professional growth opportunities

• The tools you need, and enjoy using

• Frequent company events and talented colleagues from around the world

If you enjoy working in a fast-growing and international environment with the possibility to make an impact, this might be the perfect job for you. Apply now! We'll fill the position as soon as we find the right person.