Benefits/HR Administrator

SUMMARY
We are looking for an experienced Benefits/HR Administrator to join our team. The Benefits/HR Administrator is responsible for planning and administering the day-to-day operations of the Foundation’s human resources and employee benefit programs. This position ensures compliance with all federal, state, and local employer mandates and performs audits and administrative functions related to the Foundation’s HR and benefit plans and programs. Additional responsibilities include managing staffing action processes, payroll changes, billing/reconciliation of benefit plan charges, leave of absence/disability, responding to employee inquiries, and acting as the Foundation’s liaison with benefit brokers and consultants.

The ideal candidate is an experienced benefits and HR administrator already working in a similar role, preferably for a non-profit organization. You will provide excellent customer service. Additionally, you must be well-versed in utilizing systems and best practices in employee and benefits data management. You must have strong organizational skills, a thorough understanding of relevant employment/benefit laws and regulations, stay up-to-date with market trends, ensure confidentiality of information, and possess effective program and time management skills.


ESSENTIAL DUTIES AND RESPONSIBILITIES
Benefits Administration

• Implements and administers all employee benefits and processes (e.g., group health, dental, vision, short-term and long-term disability, workers' compensation, life insurance, critical illness and accident plans, flexible spending plans, retirement, etc.).
• Coordinates daily healthcare and 401(k) benefit processes, including eligibility determinations, enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, distributions, loans, and hardships.
• Coordinates the transfer of data to external contacts for services, premiums, and plan administration.
• Administers continuation of benefits under COBRA, including generating qualifying event forms, determining monthly premiums, and updating mandated changes.
• Processes and administers all leave-of-absence requests and disability paperwork (e.g., medical, personal, disability, and FMLA). Effectively interprets FMLA and ADA implications as they relate to leaves of absence and disabilities.
• Serves as the Foundation’s liaison and maintains good working relationships with benefit providers, brokers, consultants, and auditors.
• Coordinates annual benefit renewal processes and participates in negotiations for benefits and services with providers and consultants.
• Recommends and implements new benefit programs, examining possible plan designs and cost changes.
• Communicates benefit plan policies, procedures, and legal requirements to employees and beneficiaries. Distributes benefit orientation and enrollment materials. Holds meetings to discuss benefit program details with employees and orients new employees on benefits.
• Responds to employee inquiries regarding plan provisions, benefit enrollments, status changes, and other general questions.
• Maintains the benefit plan setup and self-service in ADP and other group benefit databases; ensures accuracy of all benefit enrollments in the HRIS.
• Ensures completion of required benefit compliance, including non-discrimination testing, required notices, CMS disclosure, and assists with 5500 preparations. Ensures timeliness and accuracy of required reporting.
• Reconciles carrier bills with enrollments.
• Conducts audits of benefits packages and policies to ensure compliance.
• Provides auditors with requested 401(k) and health benefits information.
• Collaborates with payroll to ensure accurate and timely processing of contributions and deductions, including reviewing payroll reports and meeting deadlines.
• Conducts audits and recommends/implements corrective actions.
• Ensures compliance with applicable federal, state, and local regulations governing employee benefit plans, including 401(k) (e.g., ACA, COBRA, HIPAA, FMLA, Unemployment, Workers’ Compensation).
• Maintains and updates employee records, benefit files, reports, and documentation per federal, state, and local regulations and provider agreements.
• Stays informed on legal and regulatory changes, trends, and other developments affecting employee benefits.