Chief of Staff

Job Title: Chief of Staff
Type: Full-Time, Remote
Working Hours: Mondays - Fridays, 9:00 AM - 5:00 PM CT
Compensation: $2,000-2,500

About the Company:

The company is a leader in designing and manufacturing automated and sustainable equipment solutions for the beverage, food and pharmaceutical industries. Providing commercial support, technical assistance, preventative maintenance, and post-sales assistance across the group's range of technologies. With a global team of 1,400+ across 10 international offices, we seek a dedicated and strategic Chief of Staff to ensure smooth operations and support our CEO in driving the company's mission forward.

Job Summary:

We are looking for a highly strategic and operational Chief of Staff to work closely with the CEO. In this role, you will be instrumental in managing key operational tasks, supporting high-level decision-making, and ensuring seamless execution of business initiatives. The ideal candidate will possess strong organizational skills, experience in executive-level support and a deep understanding of operational and strategic business functions. This role demands a strategic, critical thinker who can work independently and anticipate the needs of a fast-paced industry.

Key Responsibilities:

Project Management

• Define project scope, objectives, and deliverables in collaboration with senior management and stakeholders.

• Lead cross-functional teams to deliver strategic projects on time and within budget.

• Manage prioritization, resource allocation, and process improvements for key initiatives.

• Anticipate risks and develop contingency plans to ensure project success.

• Track and report on project performance using KPIs and metrics.
  

Sales Operations

• Align sales operations with overall business strategy to drive revenue growth.

• Optimize CRM systems for pipeline management and sales forecasting.

• Analyze sales performance data and streamline sales processes for efficiency.

• Collaborate on sales compensation plans and ensure alignment with marketing.
  

Strategic & Operational Support:

• Assist in managing business development initiatives, partnerships, and key strategic projects.

• Track the progress of key operational and strategic goals, providing regular updates to the CEO.

• Conduct research and analysis to support decision-making processes, including competitor and market analysis.

• Prepare presentations, reports, and documentation for executive meetings and external stakeholders.
  

Team Coordination:

• Facilitate cross-departmental communication and help coordinate team efforts on special projects.

• Provide administrative support to senior leadership and coordinate executive meetings and events.

• Support HR functions, including onboarding of new hires and assisting with team development initiatives.

Client & Partner Relations:

• Serve as the point of contact for key partners and stakeholders, managing communications and ensuring strong relationships.

• Assist with contract management, vendor negotiations, and other operational logistics.
  

Key Qualifications:

• Experience: Minimum of 3-5 years as a Chief of Staff or similar, with experience in strategic and operational roles.

• Skills: Strong organizational abilities, with an eye for detail and precision. Excellent written and verbal communication skills.

• Technical Proficiency: Experience with Microsoft Office Suite (especially Excel), CRM and ERP systems, and financial reporting tools.

• Analytical Ability: Ability to conduct research, analyze data, and support executive-level decision-making.

• Adaptability: A self-starter who thrives in a fast-paced, evolving environment, able to handle multiple priorities.

• Industry Knowledge: Familiarity with the manufacturing or tech industry is a plus but not required.
  

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