Are you a dreamer, innovator, thinker and a do-er who believes in contributing to something that makes difference?
Make an impact. Join PMI.
How will you make a difference to PMI?
The Executive Events Planner is a detail-oriented professional that must have independent decision-making experience that ensures actions that align with budget, overall program objective and stakeholder expectations. Strong ability to make connections, manage large volume of work with short turnaround and support multiple colleagues at the same time. This is not a 9-5pm position and requires confidentiality and finesse due to nature of work. Meeting deadlines is a must.
What You’ll Bring To The Role
- Direct support Executive, Senior Leadership and VIP meetings and events.
- Responsibility includes the overall planning, execution of meetings and events, post event recap and billing reconciliation.
- Liaise with business owners (CEO, Chief of Staff and other Executive Leaders) to develop and implement program needs. Includes but not limited to sourcing location, room set up, agenda times, audio-visual, menu selections, special events, ground transfers, and VIP needs
- Administer and maintain online registration system
- Interact with Travel Team to coordinate required travel itineraries
- Prepare event budgets during planning and prepare final reconciliations.
- Negotiate contracts and adhere to PMI Legal and Procurement processes
- Work cross functionally with other departments
- Adhere to all deadlines and turnaround timelines
- As required, provide on-site program assistance (i.e. attend pre-con, advance all functions, confirm room set-ups, review banquet checks and assist with VIP needs)
- Additional events and meetings to be assigned.
Role Qualifications
- Minimum 5 years’ experience meeting/event planning experience
- Experience in producing Executive meetings.
- Sourcing and budgeting experience
- Demonstrated vendor experience
- Strong event management experience
- Experience in event management solution software
- Strong contract negotiation skills
- Proficiency in Microsoft Office programs (ie Excel
- Able to think critically about programs and services and apply creative solutions appropriately.
- Strong interest in building relationships both internally and externally. This role includes interacting with customers and providing quality customer service and care.
- Must have ability to execute detailed plans, collect and interpret data, and prepare concise summaries
- Proficiency in the PMI business language (English)
What You Can Expect From Us
We value and nurture an environment of inclusivity and diversity, and a culture of communication and collaboration. Your health, safety and well-being come first, and we believe that you should have time for your work, but you should also have time for you..
Join Us And You’ll Get
- an excellent total package, with compensation and benefits based upon your geographic location.
- skill development opportunities, to help you grow now and into the future.
- access to a global network, to enrich your professional experience.
- flexible options to help balance work time and your time
- award and bonus opportunities.
The salary offer will be based on several factors, including the candidate’s demonstrated skills, qualifications and relevant experience.
Let’s help make the world work better for everyone. Apply today!
Project Management Institute, Inc. is committed to providing equal employment opportunities without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law. As a government contractor, Company Name is subject to Executive Order 11246, the Rehabilitation Act of 1973 (Section 503), and the Vietnam Era Veterans Readjustment Act of 1974 (VEVRAA), all as amended, which require government contractors to ensure nondiscrimination in employment and to take affirmative action to employ and advance in employment qualified persons without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by applicable law.
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