HIM Specialist - Remote

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community. 
 
If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

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Entry Level, Full Time, Remote Position

Summary:

Protects and maintains the security and confidentiality of patient data and medical information.

Ensures integrity of Master Patient Index and all clinical documentation images by performing the functions of prepping, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner.

Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them.

Handles all aspects of preparation and distribution of information available in the patients’ legal health record as requested by appropriate individuals and hospital departments.

Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.

Position Qualifications Required / Experience Required:

• Assesses and checks scanned images against accuracy and quality requirements. Monitors manual index queues of unassigned images. Ensures accuracy of demographic information. Includes patient merges, baby name changes, and other system updates, etc. Validates interfaces to ensure receipt of clinical information from various systems into the electronic legal health record.

• Performs analysis of documentation and assigns physician deficiencies to ensure timely completion and adherence to regulating agencies requirements. Provides assistance to physicians for completion of patients’ electronic health record. Validates completion of all deficiencies assigned.

• Responsible for document capture of paper record (including prepping, scanning, etc.) into Horizon Patient Folder, and manages electronic images in HPF. Maintains scanning equipment according to procedure.

• Assists with tracking of unbilled accounts: Helps troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilizes inter-departmental shared files in order to resolve issues, performs corrections of registration data of patients post discharge.

• Reconciles paper medical records with hospital census to ensure receipt of all patient records.

• Ensures flow of clinical documentation to appropriate work queues for internal and external audits. Performs and participates in quality audits and reviews.

• Maintains paper record storage areas for accessibility until destruction of original documents.

• Discloses patient information to appropriate parties and ensures that information that is released from HIM is in accordance with applicable guidelines.

Position Qualifications Required / Experience Required:

Strong Knowledge of medical record format and content for inpatient and outpatient visits.

Ability to perform computer functions in a Microsoft Windows environment.

Ability to be detail-oriented and perform tasks at a high level of accuracy.

Ability to operate scanning hardware preferred.

Ability to make sound decisions.

Demonstrates good communication and teamwork skills.

Previous experience in a hospital HIM department preferred.

Previous experience with an electronic legal health record system preferred.

Knowledge of medical terminology preferred.

Required Education:

High School diploma or equivalent.