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Administrative Assistant for a Marketing Services Business in the US (Home Based Part Time)

Remote: 
Full Remote
Contract: 
Part time
Work from: 
Washington (USA), United States

Offer summary

Qualifications:

Experience with Honeybook CRM, Strong organizational skills, Proficient in managing client profiles, Ability to track and manage invoices.

Key responsabilities:

  • Manage admin tasks using Honeybook CRM
  • Track prospect emails and monitor sales status

Virtual Coworker logo
Virtual Coworker Scaleup https://virtualcoworker.com/
201 - 500 Employees
About Virtual Coworker
You deserve nothing but the best when it comes to hiring virtual assistants. That's why we've carefully handpicked top-level professionals from the Philippines, ensuring that only the most accomplished individuals join our elite team.Imagine having access to a talented pool of virtual assistants who provide unparalleled support for your business. Whether you need assistance on a part-time or full-time basis, our vetted professionals are here to cater to your every need. From managing your calendar and handling administrative tasks to executing strategic plans and providing exceptional customer service, our virtual assistants bring professionalism and experience to every task they undertake.But what sets Virtual Coworker apart is our dedication to long-term partnerships. We aren't interested in short-term fixes; instead, we focus on finding the perfect match between businesses and virtual assistants for sustained success. By fostering strong relationships built on trust, communication, and professionalism, we ensure that your business flourishes.
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Job description

  • Confirm and/or adjust simple systems to ensure smooth workflow
  • Manage admin tasks using Honeybook CRM:
    • Build and manage client profiles (32-48 clients per month)
    • Download leads from spreadsheets for client management
    • Track prospect emails and monitor sales or fulfillment status
    • Schedule and send reminders for upcoming mailers to customers
    • Issue invoices to clients and track payments
    • Act as intermediary between vendors (designer, printer, fulfillment firm) and clients to obtain approval for ad & logo designs, content, spelling, pictures, and contact information
    • Include a disclaimer in final approval emails, stating that clients are responsible for final approval
    • Generate and submit general reports as required by Honeybook
    • Send follow-up congratulatory emails to clients once their postcards are mailed


Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Client ServicesUser TrackingCreate Invoices

Other Skills

  • Social Skills
  • Time Management
  • Communication
Are you interested?

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