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Executive Assistant (FEB0004) at hammerjack

extra holidays - extra parental leave
Remote: 
Full Remote
Contract: 
Full time
Work from: 
Philippines

Offer summary

Qualifications:

Exceptional verbal and written communication skills., Ability to multitask and prioritize effectively., Detail-oriented with strong record-keeping abilities., Familiarity with CRMs like HubSpot..

Key responsabilities:

  • Maintain and update project task spreadsheets.
  • Generate daily reports from CRM dashboards.

hammerjack logo
hammerjack Scaleup http://hammerjack.com.au
501 - 1000 Employees
About hammerjack
Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.
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Job description

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide!

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you!


Role: Executive Assistant (with Project Management)
Location: Makati | Hybrid Work Arrangement (3 days onsite, 2 days work from home)


About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.


DUTIES AND RESPONSIBILITIES

  1. Project Coordination:
    • Maintain and update task spreadsheets for tracking project activities.
    • Provide context-based updates and manage task prioritisation with minimal supervision.
  2. Desktop Research:
    • Identify suppliers, parts, and installation methods for sensor equipment.
    • Gather and organise technical data for decision-making.
  3. Supplier and Fabricator Liaison:
    • Communicate with local Australian fabricators and suppliers to ensure timely and accurate procurement.
    • Manage relationships and follow up on orders and queries.
  4. Data Management and Reporting:
    • Generate daily reports from CRM dashboards (HubSpot).
    • Monitor project metrics and provide actionable insights.
  5. Stakeholder Communication:
    • Facilitate seamless communication with internal teams for project updates.
    • Serve as the central point of contact for project queries and progress tracking.
  6. Operational Support:
    • Handle online ordering, tracking, and follow-ups for materials.
    • Arrange deliveries, couriers, and food services as needed.
  7. Adaptability and Records Management:
    • Stay up to speed on general project work with concise briefs.
    • Maintain thorough records and ensure all follow-ups are executed on time.

QUALIFICATIONS

  • Advanced Communication:
    Exceptional verbal and written skills via email, Slack, and phone.
  • Organisation and Multitasking:
    Ability to juggle multiple projects, prioritise effectively, and adapt to rapid changes.
  • Detail-Oriented:
    Disciplined in maintaining accurate records and monitoring task progress.
  • Tech-Savvy:
    Familiarity with CRMs like HubSpot, cloud tools, and spreadsheet management.
  • Self-Starter:
    Capable of working independently with minimal guidance while delivering high-quality outcomes.

What's in It for You:

  • Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
  • Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
  • Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
  • Dynamic Open Spaces: Conducive for productivity and creativity.
  • State-of-the-Art Security: Ensuring your safety and peace of mind.
  • Game Rooms: Take a break and unwind with our recreational facilities.
  • Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
  • Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
  • A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
  • Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you! Apply directly on this job ad, and let's forge a brighter future together!

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.


Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Project ManagementData ManagementHubSpot CRMMicrosoft Dynamics CRM

Other Skills

  • Communication
  • Spreadsheets
  • Prioritization
  • Detail Oriented
  • Adaptability
  • Multitasking
Are you interested?

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