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. Virtual Assistant/Office Assistant Jobs (Work from Office)

Remote: 
Full Remote
Contract: 
Experience: 
Junior (1-2 years)
Work from: 

Offer summary

Qualifications:

Experience as an administrative assistant., Strong proficiency in MS Office Suite., Excellent communication skills., Organizational abilities with attention to detail..

Key responsabilities:

  • Manage administrative tasks and schedules.
  • Serve as a point of contact for clients.

Tensoten Services logo
Tensoten Services
11 - 50 Employees
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Job description

Job Description: Virtual Assistant/Office Assistant (Work from Office)

Position Overview: We are seeking a highly organized and motivated individual to join our team as a Virtual Assistant/Office Assistant. This full-time position requires a detail-oriented, proactive, and adaptable individual who can manage administrative tasks in a dynamic office environment. As an Office Assistant, you will provide essential support to both the team and clients, handling various administrative duties and ensuring the smooth and efficient operation of the office.

Key Responsibilities:

  1. Administrative Support:

    • Perform routine administrative duties, including managing phone calls, scheduling appointments, handling emails, and organizing meetings.
    • Assist in drafting, editing, and formatting documents, reports, and presentations.
    • Maintain office supplies and ensure that the workspace is organized and functional.
    • Handle general office duties, such as scanning, filing, and managing correspondence.
    • Assist in maintaining databases and CRM systems, ensuring accuracy and up-to-date information.
  2. Scheduling and Coordination:

    • Manage calendars for team members, scheduling meetings, conferences, and appointments.
    • Coordinate travel arrangements, including flights, hotel bookings, and transportation.
    • Organize and coordinate events, both virtual and in-person, such as team meetings, company events, and client presentations.
  3. Client and Team Interaction:

    • Serve as a point of contact for clients, handling inquiries and ensuring that communication is clear and timely.
    • Facilitate communication between team members, clients, and external partners.
    • Assist in creating and maintaining relationships with clients by providing exceptional customer service.
  4. Task Management:

    • Prioritize and execute multiple tasks in a fast-paced environment while meeting deadlines.
    • Work closely with various departments to ensure that project timelines and office goals are met.
    • Assist in project management tasks, tracking progress, and ensuring that deadlines are adhered to.
  5. Data Entry and Reporting:

    • Input, update, and maintain data in relevant systems, ensuring accuracy and completeness.
    • Generate reports and assist with analytics as required by management.
    • Monitor and track key metrics related to office productivity and workflow.
  6. Document Management:

    • Organize and store physical and digital documents, ensuring easy access and retrieval when necessary.
    • Ensure that all documents are properly filed and secured to maintain confidentiality.
    • Assist in document preparation for meetings or presentations.

Skills and Qualifications:

  • Proven experience as an administrative assistant, office assistant, or similar role in an office setting.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology (e.g., printers, scanners).
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities with keen attention to detail.
  • Ability to work independently, take initiative, and manage time effectively.
  • High level of professionalism, confidentiality, and discretion.
  • Comfortable working in a fast-paced and sometimes high-pressure environment.
  • Basic knowledge of project management tools or CRM software is a plus.

Education and Experience:

  • A high school diploma or equivalent is required; a degree in business administration or related field is preferred.
  • Previous experience in administrative or office roles is preferred, with at least 1-2 years of relevant work experience.

Work Environment: This is an in-office position, requiring the individual to work from the office during regular working hours. The ideal candidate should be flexible, able to adapt to a changing environment, and committed to maintaining a productive and positive work atmosphere.

If you are a motivated individual who thrives in a team-oriented and dynamic setting, we encourage you to apply and become a key contributor to our teams success!

Required profile

Experience

Level of experience: Junior (1-2 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Microsoft Office
  • Organizational Skills
  • Time Management
  • Communication
  • Customer Service
  • Detail Oriented
  • Adaptability
  • Multitasking

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