Job description

About us:

At WizeMentoring, we help transform accounting and bookkeeping firms worldwide into a powerhouse of success. With our expert guidance, our clients experience increased efficiency, enhanced team collaboration, and sustainable growth.

Working at Wize Mentoring can accelerate your career and give you the opportunity to work with world-class clients!

We're a team that loves what we do, and we all thrive on our ability to make an impact. There are many benefits that come with working with us such as:

Competitive salary.
Working Monday to Friday, (time may vary depending on Executive teams work schedule).
Permanent work from home set-up.
20 days of paid leave a year + Australian Public Holidays (with flexibility).
New equipment provided.
Virtual Christmas party / social events.
A supportive and collaborative work environment.

Job Summary:

We are seeking an experienced Operations Manager to oversee and streamline our company's day-to-day activities. The ideal candidate will be responsible for managing the overall operations and financials of our company to ensure efficiency, productivity, and quality in all aspects of the business. This role requires a strategic thinker with strong leadership skills who can drive continuous improvement across departments. You will also be reporting to the Executive team, helping them with their daily operations.

Key Responsibilities:

Operations & Process Management

Oversee daily operations, ensuring efficiency and alignment with company goals.
Develop, implement, and improve operational policies, procedures, and workflows.
Coordinate with different departments to enhance operational efficiency.
Identify opportunities for process improvements and cost reductions.
Liaise with external IT providers and manage internal IT needs, including onboarding new team members and organizing equipment.
Publish blog posts and page updates on company social media accounts.

Executive & Administrative Support

Provide high-level administrative support to the Executive team, including calendar management and meeting scheduling.
Draft, review, and manage correspondence, reports, and presentations on behalf of executives.
Prepare meeting agendas, take minutes, and follow up on action items.
Act as the primary point of contact between the Executive team and clients.
Organize company events, conferences, and travel arrangements.

Financial Management & Bookkeeping

Manage bookkeeping tasks, including bill payments and payroll processing.
Prepare and monitor the company's budget, ensuring financial efficiency.
Oversee cash flow, debtor reports, and financial documentation.
Complete and lodge activity statements and month-end account reconciliations.
Prepare monthly board reports and assist in financial reporting.
Coordinate the preparation of year-end tax returns.

Team Development & Performance Monitoring

Facilitate training and development programs to enhance team capabilities.
Monitor and report on key performance indicators (KPIs) to senior management.
Ensure compliance with internal policies and regulatory requirements.

Qualifications:

Must be a qualified Accountant or Bookkeeper with a Bachelors Degree in Accounting, Bookkeeping, or a related field.
4+ years of Australian Bookkeeping experience in a professional setting.
Experience in business operations and management role.
Experience using Xero, Microsoft Office and direct SAAS technology platforms.
Proven leadership and team management skills.
Strong problem-solving abilities and analytical skills.
Excellent communication and organisational skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Join our team and help shape our path to success!

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