Executive Assistant II

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Closing Date:

Type of Position:

Job Type:

Institution Name:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

Department's Website:

Summary of Job Duties:

Qualifications:

• High School diploma/GED plus seven (7) years of experience in an administrative role or

• Bachelor's degree in business, health administration, human resources or related field plus three (3) years of experience in an administrative role required.

Knowledge, Skills & Abilities:

• Intermediate proficiency in MS Office (Word, Excel, Outlook and PowerPoint).

• Valid Arkansas driver's license.

• Reliable transportation with valid and current liability insurance and willingness to use for work travel (including transporting employees/clients/candidates).

Preferred Qualifications:

• Executive assistant experience.

• Working knowledge of WordPress and project management systems.

• Experience in Social Media.

• Workday experience.

Additional Information:

Responsibilities:

• Provides direction and prioritization standards for the Associate Provost’s and Faculty Center Director’s mail and appointments.

• Uses expert judgment and knowledge, anticipate their needs and proactively bring together appropriate people and other resources to support them in addressing issues.

• Maintains calendars and schedules, and coordinates activities.

• Responsible for travel arrangements and itineraries for the Associate Provost and Director.

• Prepares agendas, executive summaries and other appropriate needs for meetings and presentations.

• Develops presentations independently for the Associate Provost to deliver (conduct research, develop content, and create effective presentation).

• Handles confidential information which would have immediate negative impact on the campus operations, performance, or value if shared beyond its intended audience.

• Completes the following business reporting functions: variance reports, financial attestation, and payroll certification, as well as the following business operations to support the center.

• Maintains supply inventory in the office, work with UAMS Inventory Control to monitor office equipment in compliance with UAMS policy, order supplies as necessary, and make all travel arrangements as needed.

• Responsible for obtaining appropriate price quotes for all major purchases and the payment of event-related and monthly office bills. Duties will include creating deposits for monies received, maintaining the WFDC foundation accounts and processing all IDTs.

• Prepares financial reports which will be used to create the office’s annual budget request to the Provost.

• Works closely with the faculty development manager to ensure faculty development opportunities are advertised through multiple channels. This would include being updated on the faculty-related websites, including the Center’s website and intranet site, the COM faculty website and intranet site, and Academic Senate website.

• Updates and sends the faculty newsletter; update the UAMS faculty app, faculty social media platforms and email accounts.

• Aids the Center for Faculty Excellence office staff, faculty and to outside organizations as needed. 

• Acts as a liaison to other programs, departments, or agencies providing guidance and necessary correspondence.

• Answers departmental phone, distribute departmental mail, maintain the department conference room calendar, assist visitors, and resolve problems.

• Attends Center events as requested.

• Performs other duties as assigned.

Salary Information:

Required Documents to Apply:

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Frequent Physical Activity:

Occasional Physical Activity:

Benefits Eligible: