Admin Assistant

This is a remote position.

Client Timezone: EST (Washington DC based)

Client Overview

Join a cutting-edge wellness company that’s revolutionizing employee health programs globally. This innovative business combines the best of both worlds - a state-of-the-art digital platform offering remote wellness solutions and a physical presence with an on-site gym. As the company expands its reach, they’re seeking a dynamic individual to support their mission of promoting health and well-being in the corporate world.

Job Description

Embark on an exciting journey as an Admin Assistant in a rapidly growing wellness company that’s making waves in the corporate health sector. This role offers a unique blend of responsibilities, supporting both digital and physical wellness initiatives. You’ll be at the forefront of organizing and managing a vast wellness video database, coordinating client schedules, and contributing to the smooth operation of both remote programs and an on-site gym. This position is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and is passionate about contributing to a healthier workforce.

Responsibilities

• Expertly manage client scheduling using cutting-edge software, ensuring smooth operations for both remote programs and on-site gym appointments
  
• Craft professional, branded PDFs to enhance the company’s visual communication with clients
  
• Take charge of the company’s CRM (Pipedrive), managing follow-ups and maintaining excellent client relationships
  
• Spearhead the reorganization of an extensive wellness video database, categorizing content by length, topic, and category to improve user experience
  
• Contribute creative ideas and assist with social media management, particularly focusing on LinkedIn to boost the company’s online presence
  
• Support the execution of innovative wellness initiatives, including AI-driven personalized video recommendations and monthly themed wellness programs
  
• Collaborate with a network of wellness professionals to coordinate workshops and specialized programs
  
• Adapt to evolving business needs, taking on new challenges as the company expands its services and reach
  

Requirements

• Proven experience in administrative roles, preferably in a health, wellness, or fitness-related field
  
• Proficiency in scheduling software and CRM systems, with Pipedrive experience being a plus
  
• Strong organizational skills with the ability to manage and categorize large amounts of digital content
  
• Excellent communication skills in English, both written and verbal, to interact effectively with clients and team members
  
• Basic understanding of social media platforms, especially LinkedIn, and enthusiasm for learning more about digital marketing
  
• Adaptability and willingness to learn new technologies, including AI-driven tools and video content management systems
  
• Self-motivated with the ability to work independently in a remote setting while also collaborating effectively with a team
  
• Passion for health and wellness, with a desire to contribute to improving corporate well-being
  
• Familiarity with video conferencing tools like Zoom for coordinating virtual workshops and webinars