Offer summary

Qualifications:

Detail-oriented with strong organizational skills., Proficient in using digital tools like HubSpot and Google Drive., Experience in data management and documentation processes., Ability to work independently and proactively in a remote environment..

Key responsabilities:

Maintain and update data in HubSpot for accuracy.

Track and document campaign statuses and ensure smooth operations.

Organize and manage files across various platforms for easy access.

Assist with campaign launches and provide documentation support.

Job description

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

Our Client is a diversified private equity investment and management consulting firm. They partner with founders, managers, and senior executive teams to unlock revenue and increase margins. They have deep industry knowledge and extensive experience in advertising, marketing, data, technology and commerce.

About the Role

The Administrative Assistant will be responsible for ensuring efficient data management, documentation, and organization across various platforms. The ideal candidate is detail-oriented, proactive, and comfortable working with digital tools to maintain structured workflows.

What you’ll do:

Data & Documentation Management

Maintain and update HubSpot to ensure all data is accurate and complete.
Review and update client accounts to keep them current.
Track campaign statuses, ensuring active campaigns are running smoothly and closed campaigns are documented.
Ensure all assigned tasks and documentation are completed properly.
Keep Google Drive and folders organized for easy access and retrieval.
Manage data storage and cleaning, ensuring accuracy and efficiency.

Campaign & Project Support

Assist with campaign launches, ensuring drives and documents are set up correctly.
Identify and follow up on any discrepancies or missing information.
Ensure file organization is maintained across platforms.
Provide an extra layer of review for the team’s documentation and data.

Required profile