Bookkeeper - Admin Assistant

This is a remote position.

Schedule:

• Full-time Monday to Friday 8 am - 12 pm PST plus 4 hours (scheduled) flex time. When giving Zoom meeting support to staff (at most one hour a week)  a few hours may be outside this window, but will be scheduled well in advance for planning purposes.
  

Client Timezone: CST

Client Overview

Join a dynamic, globally-focused nonprofit organization with a rich 26-year history of making a positive impact worldwide. This grassroots organization operates with a small, dedicated team and is seeking a detail-oriented individual to support their mission-driven work. As part of this close-knit team, you’ll have the opportunity to contribute directly to meaningful projects that span across continents.

As an Admin Assistant with Bookkeeping Skills, you’ll play a crucial role in streamlining operations for this impactful nonprofit. Your responsibilities will encompass a diverse range of tasks, from managing executive communications to handling financial records. This position offers a unique blend of administrative and financial duties, providing an excellent opportunity to develop your skills in a purpose-driven environment. You’ll be at the heart of the organization’s day-to-day operations, ensuring smooth functioning across various departments and contributing to the efficiency of global initiatives. This role is ideal for someone who thrives in a dynamic setting, enjoys problem-solving, and is passionate about contributing to meaningful social change.

Responsibilities

• Manage and prioritize executive emails, drafting professional responses and ensuring timely communication
  
• Organize and prioritize tasks for the leadership team, maintaining an efficient workflow
  
• Schedule meetings and manage calendars, coordinating across different time zones
  
• Perform bookkeeping tasks using QuickBooks Online, maintaining accurate financial records
  
• Create and update instructional manuals and process documentation to improve organizational efficiency
  
• Conduct research on various topics to support organizational initiatives and decision-making
  
• Assist with problem-solving and front-end work on new challenges, contributing to innovative solutions
  
• Utilize GoHighLevel CRM to manage organizational data and support various operational tasks
  
• Draft clear and concise emails and reports for internal and external communication
  

Requirements

• Exceptional attention to detail and ability to follow instructions accurately in a fast-paced environment
  
• Proficiency in email management and calendar scheduling, with experience handling multiple priorities
  
• Basic bookkeeping skills and familiarity with QuickBooks Online or similar accounting software
  
• Strong written and verbal communication skills, with the ability to draft professional emails and create clear documentation
  
• Demonstrated ability to prioritize tasks and manage time effectively in a remote work setting
  
• Problem-solving skills and a proactive approach to challenges, with the ability to work independently
  
• Adaptability and quick learning ability, especially with new software systems and tools
  
• Experience with or willingness to learn GoHighLevel CRM and other relevant platforms
  
• Passion for nonprofit work and a commitment to contributing to global social impact initiatives
  
• Comfortable working in a diverse, multicultural environment with a global team
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job