Executive Assistant - (HR31187DP)

Job Title: Executive Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 3500 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a dynamic investment and venture capital professional seeking a highly organized Executive Assistant to provide critical operational and administrative support. This role is ideal for a proactive and detail-oriented individual who thrives in a fast-paced environment and can take initiative without constant direction.

Position Overview:

The Executive Assistant will play a key role in managing daily operations, optimizing workflows, and handling a mix of professional and personal tasks. The ideal candidate must be extremely proactive, tech-savvy, and emotionally intelligent, with a natural ability to anticipate needs and take ownership of tasks without micromanagement.

Key Responsibilities:

Inbox management (priority #1):

     >> Pre-writing drafts based on expected responses
     >> Creating templates in Superhuman (email app) for repetitive responses
     >> Curating and organizing non-urgent information for efficient review and response

• Calendar management (not just booking meetings, but actively structuring time)
• Conduct background research on guests for meetings and podcast recordings
• Research and organize due diligence digests on potential investments and deal sponsors
• Draft and edit emails/newsletters using Bento (or similar email platforms)
• Edit videos using Descript (training available if needed)
• Build and maintain SOPs to streamline recurring tasks
• Track due dates for staff and investment-related commitments
• Maintain a personalized CRM, tracking key relationships and interactions
• Manage social media messages, curating and responding as needed
• Handle travel logistics, including flight research, bookings, and on-the-ground arrangements
• Oversee select personal tasks, such as booking appointments and hiring contractors
• Update and maintain WordPress content as needed
• Support both business and personal matters as needed, with flexibility to adjust focus over time
  
  

Requirements:

Personal Qualities:

• High emotional intelligence and strong common sense
• Deep empathy able to anticipate needs and think from another's perspective
• A positive outlook and solution-oriented mindset

Professional Skills:

• Strong conversational writing and verbal communication skills
• Experience managing and updating WordPress sites
• Ability to communicate naturally and clearly in English (accents are fine, but slow verbal processing wont work)
• Extreme attention to detail and organizational skills
• Self-sufficient; can micro-manage tasks independently (the client will not micromanage you)
• Technically savvy and digitally fluent
• A strong design eye--aesthetics matter in this role
• Proactive and persistent communicator (the client can be hard to reach)
• Ability to self-manage tasks and work without waiting for instruction
• Reliable and trustworthy--this role requires complete dependability

Preferred Experience (Not Required, but Highly Valued):

• Prior experience as an Executive Assistant
• Experience with Notion
• Background in digital marketing
• Familiarity with finance and investing

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.