Offer summary

Qualifications:

Associate degree in Accounting or related field preferred, High School Diploma or equivalent required., 2+ years’ experience in an accounting role with a focus on accounts receivables/billing preferred., Strong analytical, interpersonal, and communication skills with a client service focus., Proficient in Microsoft Office Suite, particularly Excel, and able to manage large data sets..

Key responsabilities:

Resolve unapplied transactions and reconcile invoices and payments in a timely manner.

Collect payments from delinquent accounts and address customer billing issues.

Prepare aging reports and document follow-up information in credit and collection efforts.

Collaborate with accounts payable and other accounting staff to ensure accuracy in financial transactions.

Job description

The Accounts Receivable Specialist is responsible for the resolution of any unapplied transactions, reconciling invoices and payments on a timely basis. They focus on the collection of payments from delinquent accounts and ensure timely resolution of customer billing issues. Working closely with the Controller, they maintain the productivity of the team and provide reporting on collection activity and AR aging.

Success Factors

Responsibilities

Document all follow-up information and correspondence in the credit and collection efforts, preparing aging reports and maintaining current status on all AR open accounts
Investigate delinquent accounts and contact customers to collect payment as expeditiously as possible
Monitor expected customer payment dates and make allowanced with management approval and further examination of customer payment plans, history and credit line
Verify discrepancies and resolve any billing issues; perform account reconciliations
Work collaboratively with accounts payable and other accounting staff to ensure accuracy in financial transactions
Summarize receivables by maintaining company accounts, verifying totals and preparing assigned reports for distribution to Firm leadership
Monitor accounts to identify trends and outstanding receivables
Work with the finance and accounting team to develop strategies maximizing efficiency and effectiveness of AR policies and procedures
Assist in the implementation of new financial systems and processes
Review staff time entry and accrued PTO balances as needed
Other duties as assigned

People Management/Relationships

Take initiative to be a team player (seeks out opportunities to help others)
Treat everyone with respect
Develop loyalty and trust with team
Successfully adapt to different personalities and working styles
Proactively and effectively communicate information regarding status issues to team members
Hold self accountable for assigned work; seek continuous feedback to learn and develop in role; open to new ideas and suggestions

Additional Job Description

Required Skills

Excellent organization skills and strong attention to detail
Multitasker with the ability to prioritize work accordingly
Excellent verbal and written communication skills with strong client service focus
Strong analytical and interpersonal skills
Ability to work autonomously under the pressure of tight deadlines and multiple priorities

Education, Experience and Certifications

Associate degree in Accounting or related field preferred, High School Diploma or equivalent required
2+ years’ experience in an accounting role with a focus on accounts receivables/billing preferred, solid understanding of debits and credits
Excellent customer service skills with strong written and verbal communication skills
Working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint); ability to manage spreadsheets with large sets of data
Conscientious about timeliness of assignments and quality/accuracy of work produced
Open to new challenges, solution-oriented and willingness to learn

Essential Functions

Must be able to remain in a stationary position as needed
The person in this position needs to occasionally move about inside the office and at client offices to access file cabinets, office machinery etc.
Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
Ability to communicate in a professional manner and exchange information with internal and external actors as needed
Ability to lift/carry up to 20 pounds
Ability to work outside of normal business hours and weekends as needed
Ability to travel to local and non-local clients as needed, overnight travel may be required
This job description is subject to change at any time and employee will be given additional responsibilities as assigned.

Salary Range:

$55,000 - $65,000

Required profile